City of Moore Adaptive Turf Infield Installation - Bid No. 2027-002 Baseball Field #5 Buck Thomas Park
City of MooreCity · Moore, OK- Due
- Oct 6, 2026
- Deadline passed
- Posted
- Sep 20, 2026
- Contract term
- 10 years
- Primary contact
- Lira Deer
- (405) 793-5022
The 30-second brief
The City of Moore is requesting bids for installing an Adaptive Turf Infield on the existing Baseball Field #5 at the Baseball Complex at Buck Thomas Park, covering approximately 11,000 sq. ft. The scope of work includes excavation, subgrade shaping, drainage system installation, concrete header curb, pressure-treated wood nailer board, free-draining aggregate base, porous shock pad, and infilled synthetic grass field surface installation with a stable draining base, line striping, and logos. The contractor shall provide all labor, materials, equipment, and tools necessary for the complete installation, along with a 10-year warranty and preventative maintenance service. An optional pre-bid conference is scheduled for September 25, 2026, and bids are due by October 6, 2026, at 1:45 p.m. CST.
Synthetic grass field surface, Infilled synthetic grass field system, Excavation, Subgrade, Base and drainage construction, Concrete header curb, Pressure-treated wood nailer board, Base drainage aggregate, Porous shock pad, Turf supply, Infill supply, Turf installation, Specialty markings
Best for the application of needs, materials, and services, and deemed the best overall for the good of the City
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Summary
The City of Moore is requesting bids for installing an Adaptive Turf Infield on the existing Baseball Field #5 at the Baseball Complex at Buck Thomas Park, covering approximately 11,000 sq. ft.
The scope of work includes excavation, subgrade shaping, drainage system installation, concrete header curb, pressure-treated wood nailer board, free-draining aggregate base, porous shock pad, and infilled synthetic grass field surface installation with a stable draining base, line striping, and logos. The contractor shall provide all labor, materials, equipment, and tools necessary for the complete installation, along with a 10-year warranty and preventative maintenance service. An optional pre-bid conference is scheduled for September 25, 2026, and bids are due by October 6, 2026, at 1:45 p.m. CST.
EVALUATION CRITERIA
4- Best for the application of needs
- Materials
- Services
- Deemed the best overall for the good of the City
REQUIRED DELIVERABLES
13- Synthetic grass field surface
- Infilled synthetic grass field system
- Excavation
- Subgrade
- Base and drainage construction
- Concrete header curb
- Pressure-treated wood nailer board
- Base drainage aggregate
- Porous shock pad
- Turf supply
- Infill supply
- Turf installation
- Specialty markings
REQUIRED ATTACHMENTS
Bid Proposal, Bid Bonds, Anti-Collusion Affidavit, Current audited financial statement, Description of company's capabilities, Qualifications to perform this type of work, List of at least three references, Certification of Membership of the Synthetic Turf Council, Written letter or resume confirming certified installation crew and foreman, Installation reference list for 3 projects of similar scope, 12"x12" loose sample of synthetic grass product, 12"x12" boxed sample including infill, 12"x12" loose sample of porous shock pad, Product warranty, Maintenance instructions, Edge details of proposed installation, Signed letter certifying synthetic grass product is manufactured in the USA, Independent laboratory test reports on system or components
- Submit to
- Office of the Purchasing Agent, Suite 142, Moore City Hall, 301 N. Broadway, Moore, Oklahoma 73160
- Duration
- 3 months
- Scope location
- Moore, Oklahoma
- Projected sq ft
- 11,000 sq ft
Questions about this BID
How do I respond to this Bid from City of Moore?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Purchasing Agent, Suite 142, Moore City Hall, 301 N. Broadway, Moore, Oklahoma 73160. For questions, contact Lira Deer.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Moore in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lira Deer at (405) 793-5022. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Synthetic grass field surface, Infilled synthetic grass field system, Excavation, Subgrade, Base and drainage construction, Concrete header curb, Pressure-treated wood nailer board, Base drainage aggregate, Porous shock pad, Turf supply, Infill supply, Turf installation, Specialty markings. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best for the application of needs, materials, and services, and deemed the best overall for the good of the City" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Moore?
All active and historical solicitations from City of Moore are tracked and searchable. As a city agency, City of Moore regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal, Bid Bonds, Anti-Collusion Affidavit, Current audited financial statement, Description of company's capabilities, Qualifications to perform this type of work, List of at least three refer. Review the full document from City of Moore for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Moore, Oklahoma. The total projected area is 11000 sq ft. Review the full solicitation for detailed scope requirements.