City of Montpelier Cleaning Services – Montpelier Senior Activity Center RFP 2025
City of MontpelierCity · Montpelier, VT- Due
- Nov 21, 2025
- Deadline passed
- Posted
- Nov 7, 2025
- Contract term
- 1 year
- Primary contact
- Amy Pitton
- (802) 262-6283
The 30-second brief
The City of Montpelier is soliciting proposals for custodial services at the Montpelier Senior Activity Center (MSAC) located at 58 Barre Street. The scope of work includes cleaning and disinfecting four bathrooms twice weekly, refilling supplies, sweeping and mopping hard floors, vacuuming carpets, disinfecting high-touch surfaces, and removing trash and recycling. Services are estimated at 6–8 hours per week. The City will provide cleaning supplies and equipment, while the contractor provides all labor. The contract term is one year with annual renewal options. Proposals must include a weekly schedule, estimated hours, monthly cost, and two professional references. Evaluation criteria include experience in public facilities, proposal quality, cost competitiveness, and reliability.
Company/individual name and contact info, Description of relevant experience, Proposed weekly schedule and estimated hours, Total monthly cost, Two professional references, Proof of liability and workers compensation insurance
Experience providing custodial services in public or community facilities, Quality and completeness of proposal, Cost competitiveness, References and reliability
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Summary
The City of Montpelier is soliciting proposals for custodial services at the Montpelier Senior Activity Center (MSAC) located at 58 Barre Street.
The scope of work includes cleaning and disinfecting four bathrooms twice weekly, refilling supplies, sweeping and mopping hard floors, vacuuming carpets, disinfecting high-touch surfaces, and removing trash and recycling. Services are estimated at 6–8 hours per week. The City will provide cleaning supplies and equipment, while the contractor provides all labor. The contract term is one year with annual renewal options. Proposals must include a weekly schedule, estimated hours, monthly cost, and two professional references. Evaluation criteria include experience in public facilities, proposal quality, cost competitiveness, and reliability.
EVALUATION CRITERIA
4- Experience providing custodial services in public or community facilities
- Quality and completeness of proposal
- Cost competitiveness
- References and reliability
REQUIRED DELIVERABLES
6- Company/individual name and contact info
- Description of relevant experience
- Proposed weekly schedule and estimated hours
- Total monthly cost
- Two professional references
- Proof of liability and workers compensation insurance
- Submit to
- [email protected]
- Scope location
- Montpelier, VT
Questions about this RFP
How do I respond to this RFP from City of Montpelier?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 21, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Amy Pitton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Montpelier in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Pitton at (802) 262-6283. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company/individual name and contact info, Description of relevant experience, Proposed weekly schedule and estimated hours, Total monthly cost, Two professional references, Proof of liability and workers compensation insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience providing custodial services in public or community facilities, Quality and completeness of proposal, Cost competitiveness, References and reliability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Montpelier?
All active and historical solicitations from City of Montpelier are tracked and searchable. As a city agency, City of Montpelier regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Montpelier for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montpelier, VT. Review the full solicitation for detailed scope requirements.