City of Monroe Furnishing and Installation of a New Audio-Visual System RFP 2026
City of MonroeCity · Monroe, NC- Due
- Sep 4, 2026
- Deadline passed
- Primary contact
- Ryan Jones
- (704) 282-4500
The 30-second brief
The City of Monroe is soliciting proposals for the replacement and enhancement of the existing video presentation system in the Council Chambers. The project scope includes the installation of a large-format approximately 120-inch presentation display/projection system, upgrades to audio and loudspeaker systems, nine Council dais microphone positions, and nine Council speakers. Additional requirements include four wireless microphones, three remotely operated PTZ cameras, video production, switching, recording, and live-streaming capabilities, as well as control room displays, monitoring equipment, and lighting improvements. Submissions are due by September 4, 2026, at 10:00 AM at 300 W Crowell St, Monroe, NC. The project involves local funding and additional requirements may apply.
Replacement and enhancement of video presentation system, 120-inch presentation display, Audio and loudspeaker upgrades, Nine dais microphones, Nine speakers, Four wireless microphones, Three PTZ cameras, Video production equipment, Control room displays, Lighting improvements
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Summary
The City of Monroe is soliciting proposals for the replacement and enhancement of the existing video presentation system in the Council Chambers.
The project scope includes the installation of a large-format approximately 120-inch presentation display/projection system, upgrades to audio and loudspeaker systems, nine Council dais microphone positions, and nine Council speakers. Additional requirements include four wireless microphones, three remotely operated PTZ cameras, video production, switching, recording, and live-streaming capabilities, as well as control room displays, monitoring equipment, and lighting improvements. Submissions are due by September 4, 2026, at 10:00 AM at 300 W Crowell St, Monroe, NC. The project involves local funding and additional requirements may apply.
REQUIRED DELIVERABLES
10- Replacement and enhancement of video presentation system
- 120-inch presentation display
- Audio and loudspeaker upgrades
- Nine dais microphones
- Nine speakers
- Four wireless microphones
- Three PTZ cameras
- Video production equipment
- Control room displays
- Lighting improvements
- Submit to
- 300 W Crowell St, Monroe, NC, 28112
- Scope location
- Union, NC
Questions about this RFP
How do I respond to this RFP from City of Monroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 300 W Crowell St, Monroe, NC, 28112. For questions, contact Ryan Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Monroe in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Jones at (704) 282-4500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Replacement and enhancement of video presentation system, 120-inch presentation display, Audio and loudspeaker upgrades, Nine dais microphones, Nine speakers, Four wireless microphones, Three PTZ cameras, Video production equipment, Control room displays, Lighting improvements. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Monroe?
All active and historical solicitations from City of Monroe are tracked and searchable. As a city agency, City of Monroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Monroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Union, NC. Review the full solicitation for detailed scope requirements.