City of Monroe Audio-Visual System Upgrade for City Council Chambers RFP 2026
City of MonroeCity · Monroe, NC- Due
- Sep 4, 2026
- Deadline passed
- Primary contact
- Ryan Jones
- (704) 282-4500
The 30-second brief
The City of Monroe is soliciting proposals for a turnkey upgrade of the audiovisual, broadcasting, and lighting systems in the City Council Chambers and adjacent conference room. Proposals are due September 4, 2026.
Delivery and installation timeline, Total proposed price, Equipment list, Company qualifications, Project approach, Warranty information
Best overall interest of the City, contractor qualifications, project approach, proposed system, pricing
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Summary
The City of Monroe is soliciting proposals for a turnkey upgrade of the audiovisual, broadcasting, and lighting systems in the City Council Chambers and adjacent conference room. Proposals are due September 4, 2026.
EVALUATION CRITERIA
5- Best overall interest of the City
- Contractor qualifications
- Project approach
- Proposed system
- Pricing
REQUIRED DELIVERABLES
6- Delivery and installation timeline
- Total proposed price
- Equipment list
- Company qualifications
- Project approach
- Warranty information
REQUIRED ATTACHMENTS
3- Literature or brochures
- Pricing
- References
- Submit to
- City of Monroe City Hall, 300 W Crowell St, Monroe, NC 28112
- Scope location
- Monroe, NC
Questions about this RFP
How do I respond to this RFP from City of Monroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Monroe City Hall, 300 W Crowell St, Monroe, NC 28112. For questions, contact Ryan Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Monroe in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Jones at (704) 282-4500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Delivery and installation timeline, Total proposed price, Equipment list, Company qualifications, Project approach, Warranty information. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best overall interest of the City, contractor qualifications, project approach, proposed system, pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Monroe?
All active and historical solicitations from City of Monroe are tracked and searchable. As a city agency, City of Monroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: literature or brochures, pricing, references. Review the full document from City of Monroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Monroe, NC. Review the full solicitation for detailed scope requirements.