City of Molalla New Molalla Public Library Facility RFP 2025
City of MolallaCity · Molalla, OR- Due
- Nov 12, 2025
- Deadline passed
- Posted
- Oct 1, 2025
- Primary contact
- Dan Huff
The 30-second brief
The City of Molalla is seeking architectural and engineering services for the remodel and expansion of the existing Civic Center building to relocate the Molalla Library. The project includes creating a concept-level design (30% design) and cost estimate to support funding efforts.
Schematic design (30% design), Cost estimate, Project schedule, Meeting minutes, Design drawings, Construction cost estimates, Soft cost estimates, Presentations to City Council.
Key Personnel and Qualified Staff (35 pts), Project Knowledge and Approach (25 pts), Library or Similar Work Experience and Expertise (20 pts), Cost control and change order rates (10 pts), Familiarity with City of Molalla (10 pts).
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Summary
The City of Molalla is seeking architectural and engineering services for the remodel and expansion of the existing Civic Center building to relocate the Molalla Library. The project includes creating a concept-level design (30% design) and cost estimate to support funding efforts.
EVALUATION CRITERIA
Key Personnel and Qualified Staff (35 pts), Project Knowledge and Approach (25 pts), Library or Similar Work Experience and Expertise (20 pts), Cost control and change order rates (10 pts), Familiarity with City of Molalla (10 pts).
REQUIRED DELIVERABLES
8- Schematic design (30% design)
- Cost estimate
- Project schedule
- Meeting minutes
- Design drawings
- Construction cost estimates
- Soft cost estimates
- Presentations to City Council
REQUIRED ATTACHMENTS
Attachment A - Site layout, Attachment G - A/E Form Contract - Draft
REQUIRED STAFFING
5- Submit to
- [email protected]
- Scope location
- Molalla, Oregon
- Projected sq ft
- 12,000 sq ft
Questions about this RFP
How do I respond to this RFP from City of Molalla?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Dan Huff.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Molalla in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Huff. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Key personnel roles are not explicitly listed for hourly rates, but the proposal requires names, titles, qualifications, and roles of individuals assigned to the work.. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Schematic design (30% design), Cost estimate, Project schedule, Meeting minutes, Design drawings, Construction cost estimates, Soft cost estimates, Presentations to City Council.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Key Personnel and Qualified Staff (35 pts), Project Knowledge and Approach (25 pts), Library or Similar Work Experience and Expertise (20 pts), Cost control and change order rates (10 pts), Familiarit..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Molalla?
All active and historical solicitations from City of Molalla are tracked and searchable. As a city agency, City of Molalla regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Site layout, Attachment G - A/E Form Contract - Draft. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Molalla for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Molalla, Oregon. The total projected area is 12000 sq ft. Review the full solicitation for detailed scope requirements.