City of Milpitas Fire Medical Services RFP 25-1100 - Annual Physicals and EMS Medical Advisor
City of MilpitasCity · Milpitas, CA- Due
- Jan 14, 2026
- Deadline passed
- Posted
- Nov 17, 2025
- Contract term
- 5 years
- Primary contact
- Jon Powers
- (408) 586-3503
The 30-second brief
The City of Milpitas is soliciting proposals for Medical Services for its Fire Department under RFP 25-1100, divided into two packages. Package A covers annual physical exams and related services for Fire Department personnel in accordance with NFPA 1582 and 1583 standards, including baseline medical evaluations, immunizations, and electronic data reporting to be performed onsite at a City facility. Package B seeks a qualified physician to serve as Medical Advisor for the Emergency Medical Services (EMS) program, providing prescriptive authority, protocol review, quality improvement, and training. Each package will be awarded as a separate five-year contract starting July 1, 2026. Proposals are due by January 14, 2026, at the City's submission location in Milpitas, CA.
Annual physical exams, Medical assessments, Immunizations, Electronic data reporting, EMS protocol review, Quality improvement activities
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Summary
The City of Milpitas is soliciting proposals for Medical Services for its Fire Department under RFP 25-1100, divided into two packages.
Package A covers annual physical exams and related services for Fire Department personnel in accordance with NFPA 1582 and 1583 standards, including baseline medical evaluations, immunizations, and electronic data reporting to be performed onsite at a City facility. Package B seeks a qualified physician to serve as Medical Advisor for the Emergency Medical Services (EMS) program, providing prescriptive authority, protocol review, quality improvement, and training. Each package will be awarded as a separate five-year contract starting July 1, 2026. Proposals are due by January 14, 2026, at the City's submission location in Milpitas, CA.
REQUIRED DELIVERABLES
6- Annual physical exams
- Medical assessments
- Immunizations
- Electronic data reporting
- EMS protocol review
- Quality improvement activities
REQUIRED STAFFING
Medical Advisor, Physician
- Submit to
- 1265 N. Milpitas Blvd., Milpitas, CA, 95035
- Scope location
- Milpitas, CA
Questions about this RFP
How do I respond to this RFP from City of Milpitas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 1265 N. Milpitas Blvd., Milpitas, CA, 95035. For questions, contact Jon Powers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Milpitas in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jon Powers at (408) 586-3503. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Medical Advisor, Physician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual physical exams, Medical assessments, Immunizations, Electronic data reporting, EMS protocol review, Quality improvement activities. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Milpitas?
All active and historical solicitations from City of Milpitas are tracked and searchable. As a city agency, City of Milpitas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Milpitas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Milpitas, CA. Review the full solicitation for detailed scope requirements.