City of Milpitas Communications and Marketing Support Services RFP 2026
City of MilpitasCity · Milpitas, CA- Due
- Jul 28, 2026
- Deadline passed
- Posted
- Jun 23, 2026
- Primary contact
- Charmaine Angelo
- (408) 906-9603
The 30-second brief
The City of Milpitas is soliciting proposals from qualified firms to provide comprehensive, on-call communications and marketing services. The scope of work includes graphic design, video production, and media planning and buying to support public outreach and engagement materials. Specific projects may include event recap videos for community celebrations (Tree Lighting, 4th of July, Lunar New Year), public service announcements for emergency preparedness and water conservation, and outreach campaigns for local businesses. The City intends to award contracts to one or more vendors to deliver culturally responsive communications. Proposals are due by July 28, 2026, at the City's submission location in Milpitas, CA. A notice of interest deadline is set for July 7, 2026.
Graphic design, Video production, Media planning and buying, Outreach materials
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Summary
The City of Milpitas is soliciting proposals from qualified firms to provide comprehensive, on-call communications and marketing services.
The scope of work includes graphic design, video production, and media planning and buying to support public outreach and engagement materials. Specific projects may include event recap videos for community celebrations (Tree Lighting, 4th of July, Lunar New Year), public service announcements for emergency preparedness and water conservation, and outreach campaigns for local businesses. The City intends to award contracts to one or more vendors to deliver culturally responsive communications. Proposals are due by July 28, 2026, at the City's submission location in Milpitas, CA. A notice of interest deadline is set for July 7, 2026.
REQUIRED DELIVERABLES
4- Graphic design
- Video production
- Media planning and buying
- Outreach materials
REQUIRED ATTACHMENTS
3- Project_document_snapsho
- 76bd1839-aa93-4331-ab19
- 66468a1a-dfce-49e7-9a72
- Submit to
- 455 E. Calaveras, 3rd Floor, Milpitas, CA, 95035
- Scope location
- Milpitas, CA
Questions about this RFP
How do I respond to this RFP from City of Milpitas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 455 E. Calaveras, 3rd Floor, Milpitas, CA, 95035. For questions, contact Charmaine Angelo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Milpitas in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Charmaine Angelo at (408) 906-9603. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Graphic design, Video production, Media planning and buying, Outreach materials. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Milpitas?
All active and historical solicitations from City of Milpitas are tracked and searchable. As a city agency, City of Milpitas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: project_document_snapsho, 76bd1839-aa93-4331-ab19, 66468a1a-dfce-49e7-9a72. Review the full document from City of Milpitas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Milpitas, CA. Review the full solicitation for detailed scope requirements.