City of McMinnville - Request for Bids: Caterpillar 3126E Long Block Engine - 2026
City of McMinnvilleCity · McMinnville, TN- Due
- Nov 24, 2026
- 9 days left
- Posted
- Nov 12, 2026
- Primary contact
- Ricky Morton
- (931) 473-2593
The 30-second brief
The City of McMinnville Water Department is seeking sealed bids for a new or remanufactured Caterpillar 3126E long block engine, replacing serial # CKM01756. The required scope includes shipping, a minimum 1-year warranty, engine block, rods, rocker assembly, piston assemblies, cylinder head, gear housing and front seal, oil cooler, crankshaft, valve train, camshaft, gasket set, oil pump, front cover, oil pan, and flywheel housing, along with a core charge for the damaged block. Bids must be submitted no later than 10:00 AM local time on November 24, 2026, to the City Recorder at 101 East Main Street, McMinnville, Tennessee, 37110 or P.O. Box 7088, McMinnville, TN 37111. Bids will be awarded based on the lowest and/or best bid.
Shipping, Minimum 1 year warranty, Engine Block, Rods, Rocker Assembly, Piston Assemblies, Cylinder head, Gear housing & front seal, Oil cooler, Crankshaft, Valve train, Camshaft, Gasket set, Oil pump, Front cover, Oil pan, Flywheel housing, Core Charge for damaged block
Lowest and/or best bid
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Summary
The City of McMinnville Water Department is seeking sealed bids for a new or remanufactured Caterpillar 3126E long block engine, replacing serial # CKM01756.
The required scope includes shipping, a minimum 1-year warranty, engine block, rods, rocker assembly, piston assemblies, cylinder head, gear housing and front seal, oil cooler, crankshaft, valve train, camshaft, gasket set, oil pump, front cover, oil pan, and flywheel housing, along with a core charge for the damaged block. Bids must be submitted no later than 10:00 AM local time on November 24, 2026, to the City Recorder at 101 East Main Street, McMinnville, Tennessee, 37110 or P.O. Box 7088, McMinnville, TN 37111. Bids will be awarded based on the lowest and/or best bid.
EVALUATION CRITERIA
Lowest and/or best bid
REQUIRED DELIVERABLES
18- Shipping
- Minimum 1 year warranty
- Engine Block
- Rods
- Rocker Assembly
- Piston Assemblies
- Cylinder head
- Gear housing & front seal
- Oil cooler
- Crankshaft
- Valve train
- Camshaft
- Gasket set
- Oil pump
- Front cover
- Oil pan
- Flywheel housing
- Core Charge for damaged block
- Submit to
- McMinnville City Recorder, 101 E. Main Street, McMinnville Tn. 37110 or P.O Box 7088, McMinnville Tn. 37111
- Scope location
- McMinnville, Tennessee
Questions about this BID
How do I respond to this Bid from City of McMinnville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: McMinnville City Recorder, 101 E. Main Street, McMinnville Tn. 37110 or P.O Box 7088, McMinnville Tn. 37111. For questions, contact Ricky Morton.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of McMinnville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ricky Morton at (931) 473-2593. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Shipping, Minimum 1 year warranty, Engine Block, Rods, Rocker Assembly, Piston Assemblies, Cylinder head, Gear housing & front seal, Oil cooler, Crankshaft, Valve train, Camshaft, Gasket set, Oil pump, Front cover, Oil pan, Flywheel housing, Core Charge for damaged block. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and/or best bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of McMinnville?
All active and historical solicitations from City of McMinnville are tracked and searchable. As a city agency, City of McMinnville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of McMinnville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McMinnville, Tennessee. Review the full solicitation for detailed scope requirements.
