REQUEST FOR PROPOSAL RFP No. 2025-IT1201
City of MarshallCity · Marshall, TX- Due
- Feb 6, 2026
- Deadline passed
- Posted
- Dec 19, 2025
- Primary contact
- Randy Pritchard
- 903-934-7920
The 30-second brief
The City of Marshall is requesting proposals for a comprehensive Financial Management System (FMS/ERP) to support core finance operations and associated implementation services. This includes project management, data migration, integrations, training, and support.
Financial Management System (FMS) / ERP Solution & Implementation Services, including project management, data migration, integrations, training, and support.
Best value evaluation based on Functional and Technical Fit (35%), Implementation Approach, Data Migration, and Integrations (25%), Vendor Experience, References, and Team (15%), and Total Cost of Ownership (15%).
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Summary
The City of Marshall is requesting proposals for a comprehensive Financial Management System (FMS/ERP) to support core finance operations and associated implementation services. This includes project management, data migration, integrations, training, and support.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Financial Management System (FMS) / ERP Solution & Implementation Services
- Including project management
- Data migration
- Integrations
- Training
- Support
REQUIRED ATTACHMENTS
13- Attachment A: Requirements Workbook (Excel)
- Attachment B: Business Process
- Pain Points
- Technical Needs Summary
- Attachment C: Proposal Submittal Checklist
- Attachment D: Vendor Proposal & Signature Form
- Attachment E: Pricing Forms (Summary & Detailed)
- Attachment F: Technical & Hosting Questionnaire
- Attachment G: Information Security & Privacy Questionnaire
- Attachment H: Reference Forms
- Attachment I: Exceptions/ Deviations Form
- Attachment J: Subcontractor Disclosure Form
- Attachment K: Statutory & Compliance Forms Packet
REQUIRED STAFFING
4- Submit to
- City of Marshall – Purchasing Office, 401 S. Alamo Blvd., Marshall, TX 75671
- Scope location
- Marshall, Texas
Questions about this RFP
How do I respond to this RFP from City of Marshall?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Marshall – Purchasing Office, 401 S. Alamo Blvd., Marshall, TX 75671. For questions, contact Randy Pritchard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Marshall in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Randy Pritchard at 903-934-7920. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Functional Leads, Technical Leads, Trainers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Financial Management System (FMS) / ERP Solution & Implementation Services, including project management, data migration, integrations, training, and support.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value evaluation based on Functional and Technical Fit (35%), Implementation Approach, Data Migration, and Integrations (25%), Vendor Experience, References, and Team (15%), and Total Cost of Own..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Marshall?
All active and historical solicitations from City of Marshall are tracked and searchable. As a city agency, City of Marshall regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Requirements Workbook (Excel), Attachment B: Business Process, Pain Points, and Technical Needs Summary, Attachment C: Proposal Submittal Checklist, Attachment D: Vendor Proposal & Signa. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Marshall for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marshall, Texas. Review the full solicitation for detailed scope requirements.