City of Marion Request for Proposals and Qualifications - Ballard Field Complex Phase II 2026
City of MarionCity · Marion, IN- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 24, 2026
- Primary contact
- Mike Graft
- (765) 662-9931
The 30-second brief
The City of Marion is seeking qualified offerors interested in designing, building, operating, and transferring the Ballard Fields Complex Phase II under a public-private agreement. The project consists of expanding soccer fields, reconfiguring field layouts, improving driveway and parking infrastructure, and adding new concession and recreation facilities on the Project Site located at or near E 3rd Street and E 2nd Street in Marion, Indiana. The maximum budget for completing the project is Seven Million Dollars ($7,000,000). Responses are due by September 16, 2026, at 9:00 a.m. EST, with questions due by September 4, 2026. Evaluation criteria include Experience, Expertise & Past Performance (35%), Proposed Project Approach & Management Team (35%), Offeror's Financial Condition (20%), and Proposed Scoping Costs (10%).
Experience, Expertise & Past Performance: 35%, Proposed Project Approach & Management Team: 35%, Offeror's Financial Condition: 20%, Proposed Scoping Costs: 10%
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Summary
The City of Marion is seeking qualified offerors interested in designing, building, operating, and transferring the Ballard Fields Complex Phase II under a public-private agreement.
The project consists of expanding soccer fields, reconfiguring field layouts, improving driveway and parking infrastructure, and adding new concession and recreation facilities on the Project Site located at or near E 3rd Street and E 2nd Street in Marion, Indiana. The maximum budget for completing the project is Seven Million Dollars ($7,000,000). Responses are due by September 16, 2026, at 9:00 a.m. EST, with questions due by September 4, 2026. Evaluation criteria include Experience, Expertise & Past Performance (35%), Proposed Project Approach & Management Team (35%), Offeror's Financial Condition (20%), and Proposed Scoping Costs (10%).
EVALUATION CRITERIA
5- Experience
- Expertise & Past Performance: 35%
- Proposed Project Approach & Management Team: 35%
- Offeror's Financial Condition: 20%
- Proposed Scoping Costs: 10%
REQUIRED ATTACHMENTS
6- Transmittal Letter
- Non-Collusion Affidavit
- No Default
- Breach or Bankruptcy Affidavit
- Required Insurance
- Financial Statements
- Submit to
- City of Marion, c/o Mike Graft, 301 S Branson St., Marion, Indiana 46952
- Scope location
- Marion, Indiana
Questions about this RFP
How do I respond to this RFP from City of Marion?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Marion, c/o Mike Graft, 301 S Branson St., Marion, Indiana 46952. For questions, contact Mike Graft.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Marion in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Graft at (765) 662-9931. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Expertise & Past Performance: 35%, Proposed Project Approach & Management Team: 35%, Offeror's Financial Condition: 20%, Proposed Scoping Costs: 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Marion?
All active and historical solicitations from City of Marion are tracked and searchable. As a city agency, City of Marion regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Non-Collusion Affidavit, No Default, Breach or Bankruptcy Affidavit, Required Insurance, Financial Statements. Review the full document from City of Marion for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marion, Indiana. Review the full solicitation for detailed scope requirements.