City of Mahtomedi Architectural Design and Construction Support for Joint City Hall and Fire Station RFP 2026
City of MahtomediCity · Mahtomedi, MN- Due
- Feb 4, 2026
- Deadline passed
- Posted
- Jan 8, 2026
- Primary contact
- Scott Neilson
The 30-second brief
The City of Mahtomedi is soliciting proposals for architectural and engineering design services for a new joint City Hall and Fire Station facility at 800 Stillwater Road. Proposals are due February 4, 2026.
Preliminary design documents, Cost estimates, Final construction documents, Construction services, Conceptual plan, Renderings, Timeline
Responsiveness, responsibility, experience and performance, current performance capability, fees
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Summary
The City of Mahtomedi is soliciting proposals for architectural and engineering design services for a new joint City Hall and Fire Station facility at 800 Stillwater Road. Proposals are due February 4, 2026.
EVALUATION CRITERIA
5- Responsiveness
- Responsibility
- Experience and performance
- Current performance capability
- Fees
REQUIRED DELIVERABLES
7- Preliminary design documents
- Cost estimates
- Final construction documents
- Construction services
- Conceptual plan
- Renderings
- Timeline
REQUIRED ATTACHMENTS
6- Cover Letter
- Attachment A (Signed Respondent Proposal)
- Reference List
- Attachment B (Firm background and qualifications)
- Examples of constructed facilities
- Stated understanding of project scope
- Submit to
- Mahtomedi City Offices, 600 Stillwater Road, Mahtomedi, Minnesota 55115
- Scope location
- Mahtomedi, MN
Questions about this RFP
How do I respond to this RFP from City of Mahtomedi?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mahtomedi City Offices, 600 Stillwater Road, Mahtomedi, Minnesota 55115. For questions, contact Scott Neilson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Mahtomedi in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Neilson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preliminary design documents, Cost estimates, Final construction documents, Construction services, Conceptual plan, Renderings, Timeline. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness, responsibility, experience and performance, current performance capability, fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mahtomedi?
All active and historical solicitations from City of Mahtomedi are tracked and searchable. As a city agency, City of Mahtomedi regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Attachment A (Signed Respondent Proposal), Reference List, Attachment B (Firm background and qualifications), Examples of constructed facilities, Stated understanding of project scope. Review the full document from City of Mahtomedi for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mahtomedi, MN. Review the full solicitation for detailed scope requirements.