City of Lynchburg - Water and Wastewater Treatment Chemicals - IFB #2027-031 (2026)
City of LynchburgCity · Lynchburg, VA- Due
- Dec 2, 2026
- 21 days left
- Posted
- Nov 6, 2026
- Contract term
- 1 year
- Primary contact
- Morgan Gillespie
- (434) 455-3970
The 30-second brief
The City of Lynchburg seeks competitive bids for an annual contract to supply water and wastewater treatment chemicals including liquid aluminum sulfate, manic polymer, emulsion polymer, quicklime pellets, liquid sodium hypochlorite, and caustic soda 50%. Estimated annual quantities include 400 dry tons of aluminum sulfate, 50,000 solution pounds of manic polymer, 225,000 solution pounds of emulsion polymer, 1,500 dry tons of quicklime, 4,170,000 solution pounds of sodium hypochlorite, and 650,000 solution pounds of caustic soda for use at the College Hill Filtration Plant, Abert Filtration Plant, and the Lynchburg Regional Wastewater Treatment Plant (WWTP). Bids are due by December 2, 2026, at 3:00 PM. Inquiries must be received by November 24, 2026. Required deliverables include Safety Data Sheets, Certificate of Lab Analysis (COA), and scale tickets. Pricing must be FOB Destination Freight Prepaid with a 1-year contract term and up to 4 optional 1-year renewals based on PPI indexing.
Liquid Aluminum Sulfate, Manic Polymer, Emulsion Polymer, Quicklime Pellets, Liquid Sodium Hypochlorite, Caustic Soda 50%
Price, prior experience, quality of chemicals supplied, conformity with specifications, suitability to delivery terms, references, submitted qualifications
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Summary
The City of Lynchburg seeks competitive bids for an annual contract to supply water and wastewater treatment chemicals including liquid aluminum sulfate, manic polymer, emulsion polymer, quicklime pellets, liquid sodium hypochlorite, and caustic soda 50%.
Estimated annual quantities include 400 dry tons of aluminum sulfate, 50,000 solution pounds of manic polymer, 225,000 solution pounds of emulsion polymer, 1,500 dry tons of quicklime, 4,170,000 solution pounds of sodium hypochlorite, and 650,000 solution pounds of caustic soda for use at the College Hill Filtration Plant, Abert Filtration Plant, and the Lynchburg Regional Wastewater Treatment Plant (WWTP). Bids are due by December 2, 2026, at 3:00 PM. Inquiries must be received by November 24, 2026. Required deliverables include Safety Data Sheets, Certificate of Lab Analysis (COA), and scale tickets. Pricing must be FOB Destination Freight Prepaid with a 1-year contract term and up to 4 optional 1-year renewals based on PPI indexing.
EVALUATION CRITERIA
7- Price
- Prior experience
- Quality of chemicals supplied
- Conformity with specifications
- Suitability to delivery terms
- References
- Submitted qualifications
REQUIRED DELIVERABLES
6- Liquid Aluminum Sulfate
- Manic Polymer
- Emulsion Polymer
- Quicklime Pellets
- Liquid Sodium Hypochlorite
- Caustic Soda 50%
REQUIRED ATTACHMENTS
8- Terms and Signature Sheet
- Statement of Experience
- Statement of Available Resources
- Corporate Status Form
- Questions to Bidders/Offerors
- ANSI/AWWA Standards compliance
- Bid Pricing Sheet
- Safety Data Sheet
- Submit to
- www.lynchburgva.gov/Bids.aspx
- Duration
- 60 months
- Scope location
- Lynchburg, VA
Questions about this BID
How do I respond to this Bid from City of Lynchburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.lynchburgva.gov/Bids.aspx. For questions, contact Morgan Gillespie.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lynchburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Morgan Gillespie at (434) 455-3970. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Liquid Aluminum Sulfate, Manic Polymer, Emulsion Polymer, Quicklime Pellets, Liquid Sodium Hypochlorite, Caustic Soda 50%. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, prior experience, quality of chemicals supplied, conformity with specifications, suitability to delivery terms, references, submitted qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lynchburg?
All active and historical solicitations from City of Lynchburg are tracked and searchable. As a city agency, City of Lynchburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Terms and Signature Sheet, Statement of Experience, Statement of Available Resources, Corporate Status Form, Questions to Bidders/Offerors, ANSI/AWWA Standards compliance, Bid Pricing Sheet, Safety Da. Review the full document from City of Lynchburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lynchburg, VA. Review the full solicitation for detailed scope requirements.