City of Lynchburg - Inside Telecommunication Wiring Services - RFP No. 2027-022 (2027)
City of LynchburgCity · Lynchburg, VA- Due
- Dec 2, 2026
- 21 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Matt Marsteller
- (434) 455-4233
The 30-second brief
The City of Lynchburg is issuing Request for Proposals No. 2027-022 for inside telecommunication wiring services for municipal facilities, including Lynchburg City Schools and City-affiliated agencies. The scope involves the installation, repair, and related services for voice, data, wireless, fiber, and video cables and wiring. The initial contract term is January 1, 2027 through December 31, 2027, with potential for four additional one-year renewal periods. In previous years, annual expenditures were approximately $50,000, with no minimum guaranteed amount of work on an as-needed basis. Proposals are due by December 2, 2026, at 4:00 PM, with written questions or requests for clarification due by November 25, 2026, at 4:00 PM. Evaluation criteria include Proposed Approach (20%), Experience and Qualifications (20%), References and Conciseness (10%), Fee Schedule (25%), and Financial Documentation (25%).
Proposed Approach to Achieving the Scope of Work (20%), Experience and Qualifications of the Firm and Staff (20%), Providing references. Overall Conciseness and Clarity of the Proposal (10%), Fee Schedule (25%), Financial Documentation (25%)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The City of Lynchburg is issuing Request for Proposals No. 2027-022 for inside telecommunication wiring services for municipal facilities, including Lynchburg City Schools and City-affiliated agencies.
The scope involves the installation, repair, and related services for voice, data, wireless, fiber, and video cables and wiring. The initial contract term is January 1, 2027 through December 31, 2027, with potential for four additional one-year renewal periods. In previous years, annual expenditures were approximately $50,000, with no minimum guaranteed amount of work on an as-needed basis. Proposals are due by December 2, 2026, at 4:00 PM, with written questions or requests for clarification due by November 25, 2026, at 4:00 PM. Evaluation criteria include Proposed Approach (20%), Experience and Qualifications (20%), References and Conciseness (10%), Fee Schedule (25%), and Financial Documentation (25%).
EVALUATION CRITERIA
Overall Conciseness and Clarity of the Proposal (10%), Fee Schedule (25%), Financial Documentation (25%)
REQUIRED ATTACHMENTS
3- REQUEST FOR PROPOSALS TITLE PAGE
- Vendor Schedule of Fees (Attachment A)
- Prior year Company Balance Sheet and Profit & Loss Statement
REQUIRED STAFFING
3- Submit to
- https://www.lynchburgva.gov/Bids.aspx
- Duration
- 12 months
- Scope location
- Lynchburg, VA
Questions about this RFP
How do I respond to this RFP from City of Lynchburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.lynchburgva.gov/Bids.aspx. For questions, contact Matt Marsteller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lynchburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Marsteller at (434) 455-4233. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician, Engineer, Estimating/Quotes. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Approach to Achieving the Scope of Work (20%), Experience and Qualifications of the Firm and Staff (20%), Providing references. Overall Conciseness and Clarity of the Proposal (10%), Fee Sche..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lynchburg?
All active and historical solicitations from City of Lynchburg are tracked and searchable. As a city agency, City of Lynchburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: REQUEST FOR PROPOSALS TITLE PAGE, Vendor Schedule of Fees (Attachment A), Prior year Company Balance Sheet and Profit & Loss Statement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Lynchburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lynchburg, VA. Review the full solicitation for detailed scope requirements.