City of Lovington - Professional Design Services for Dencoe Addition Flood Study - RFP 2026-006
City of LovingtonCity · Lovington, NM- Due
- Oct 28, 2026
- Due today
- Posted
- Sep 29, 2026
- Duration
- 16 months
- Primary contact
- Leslie Boldt
- (575) 396-9302
The 30-second brief
The City of Lovington invites proposals for professional engineering, surveying, and planning services for the FEMA-funded Dencoe Addition Advance Assistance Flood Study under RFP No. 2026-006 (Project No. 4652-0072-NM). The project involves documenting existing drainage conditions, conducting topographic and geotechnical surveys, performing hydrology and hydraulic (H&H) studies, developing preliminary engineering design alternatives, ensuring environmental review and regulatory compliance, and conducting public engagement workshops. Required deliverables across 10 tasks include an Existing Conditions Package, Survey Package, H&H Study Package, Preliminary Engineering Package, Environmental/Regulatory Memorandum, Public Engagement Package, Alternatives Analysis, Technical Memorandum, Final Report, and Project Management Records. Proposals are due by October 28, 2026, at 3:00 p.m. Mountain Time, with written questions due by October 21, 2026. The contract term is 16 months with all work completed by May 14, 2028. Offerors must carry professional liability insurance of not less than $1,000,000 and submit five copies of proposals. Evaluation criteria include specialized design and technical competence (30 points), capacity and capability (25 points), past record of performance (20 points), familiarity with the contracting agency (10 points), current volume of work with the contracting agency not 75% complete (5 points), and project-specific experience (10 points). Price cannot be included in the proposal.
Existing Conditions Package, Survey Package, H&H Study Package, Preliminary Engineering Package, Environmental/Regulatory Memorandum, Public Engagement Package, Alternatives Analysis, Technical Memorandum, Final Report, Project Management Records
Specialized Design and Technical Competence (30), Capacity and Capability (25), Past Record of Performance (20), Familiarity with the Contracting Agency (10), Current Volume of Work with the Contracting Agency Not 75% Complete (5), Project-Specific Experience (10)
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Summary
The City of Lovington invites proposals for professional engineering, surveying, and planning services for the FEMA-funded Dencoe Addition Advance Assistance Flood Study under RFP No. 2026-006 (Project No. 4652-0072-NM).
The project involves documenting existing drainage conditions, conducting topographic and geotechnical surveys, performing hydrology and hydraulic (H&H) studies, developing preliminary engineering design alternatives, ensuring environmental review and regulatory compliance, and conducting public engagement workshops. Required deliverables across 10 tasks include an Existing Conditions Package, Survey Package, H&H Study Package, Preliminary Engineering Package, Environmental/Regulatory Memorandum, Public Engagement Package, Alternatives Analysis, Technical Memorandum, Final Report, and Project Management Records. Proposals are due by October 28, 2026, at 3:00 p.m. Mountain Time, with written questions due by October 21, 2026. The contract term is 16 months with all work completed by May 14, 2028. Offerors must carry professional liability insurance of not less than $1,000,000 and submit five copies of proposals. Evaluation criteria include specialized design and technical competence (30 points), capacity and capability (25 points), past record of performance (20 points), familiarity with the contracting agency (10 points), current volume of work with the contracting agency not 75% complete (5 points), and project-specific experience (10 points). Price cannot be included in the proposal.
EVALUATION CRITERIA
Specialized Design and Technical Competence (30), Capacity and Capability (25), Past Record of Performance (20), Familiarity with the Contracting Agency (10), Current Volume of Work with the Contracting Agency Not 75% Complete (5), Project-Specific Experience (10)
REQUIRED DELIVERABLES
10- Existing Conditions Package
- Survey Package
- H&H Study Package
- Preliminary Engineering Package
- Environmental/Regulatory Memorandum
- Public Engagement Package
- Alternatives Analysis
- Technical Memorandum
- Final Report
- Project Management Records
REQUIRED ATTACHMENTS
5- Cover Letter
- Response to Evaluation Criteria
- Other supporting or resource material
- Campaign Contribution Disclosure Form
- Resident Business Certificate or Resident Veteran Business Certificate
- Submit to
- 214 S. Love St., Lovington, NM 88260
- Scope location
- Lovington, NM
Questions about this RFP
How do I respond to this RFP from City of Lovington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 214 S. Love St., Lovington, NM 88260. For questions, contact Leslie Boldt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lovington in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leslie Boldt at (575) 396-9302. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Existing Conditions Package, Survey Package, H&H Study Package, Preliminary Engineering Package, Environmental/Regulatory Memorandum, Public Engagement Package, Alternatives Analysis, Technical Memorandum, Final Report, Project Management Records. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Specialized Design and Technical Competence (30), Capacity and Capability (25), Past Record of Performance (20), Familiarity with the Contracting Agency (10), Current Volume of Work with the Contracti..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lovington?
All active and historical solicitations from City of Lovington are tracked and searchable. As a city agency, City of Lovington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 16 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Response to Evaluation Criteria, Other supporting or resource material, Campaign Contribution Disclosure Form, Resident Business Certificate or Resident Veteran Business Certificate. Review the full document from City of Lovington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lovington, NM. Review the full solicitation for detailed scope requirements.