City of Lovington - Magistrate Court Janitorial Services RFP - 2026
City of LovingtonCity · Lovington, NM- Due
- Nov 25, 2026
- 27 days left
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- Leslie Boldt
- (575) 396-9302
The 30-second brief
The City of Lovington invites proposals for janitorial services at the Magistrate Court Building, located at 26 West Avenue A, Lovington, New Mexico. The approximately 11,000 square foot facility requires cleaning services including twice-weekly cleaning visits, periodic window cleaning, and annual floor care. The scope encompasses damp mopping entrances, sweeping and vacuuming hard and carpeted floors, restroom disinfection, trash removal, surface dusting, and resilient floor stripping and waxing. Sealed proposals are due by November 25, 2026, at 10:00 a.m. Mountain Time at City Hall, 214 S. Love Street, Lovington, NM 88260. An optional escorted site visit is scheduled for November 10, 2026, at 10:00 a.m., and written questions are due by November 12, 2026, at 5:00 p.m. Evaluation factors include price for scheduled service, experience and references, staffing and supervision, and security and work schedule. The anticipated initial contract term is one year, with up to three optional one-year renewals. Vendors must provide W-9, proof of business registration, general liability insurance of at least $1,000,000, and workers' compensation coverage.
Base service, Two visits weekly, Per month; Quarterly window and glass service, Per occurrence; Annual floor stripping and waxing, Per occurrence; Additional cleaning, Hourly rate with written approval
Price for one year of scheduled service (35), Experience and references for similar occupied facilities (25), Staffing, supervision, and backup coverage (25), Security, quality control, and work schedule (15)
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Summary
The City of Lovington invites proposals for janitorial services at the Magistrate Court Building, located at 26 West Avenue A, Lovington, New Mexico.
The approximately 11,000 square foot facility requires cleaning services including twice-weekly cleaning visits, periodic window cleaning, and annual floor care. The scope encompasses damp mopping entrances, sweeping and vacuuming hard and carpeted floors, restroom disinfection, trash removal, surface dusting, and resilient floor stripping and waxing. Sealed proposals are due by November 25, 2026, at 10:00 a.m. Mountain Time at City Hall, 214 S. Love Street, Lovington, NM 88260. An optional escorted site visit is scheduled for November 10, 2026, at 10:00 a.m., and written questions are due by November 12, 2026, at 5:00 p.m. Evaluation factors include price for scheduled service, experience and references, staffing and supervision, and security and work schedule. The anticipated initial contract term is one year, with up to three optional one-year renewals. Vendors must provide W-9, proof of business registration, general liability insurance of at least $1,000,000, and workers' compensation coverage.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Base service, Two visits weekly, Per month
- Quarterly window and glass service, Per occurrence
- Annual floor stripping and waxing, Per occurrence
- Additional cleaning, Hourly rate with written approval
REQUIRED ATTACHMENTS
10- Completed price schedule
- Campaign contribution disclosure form
- New Mexico preference certificate
- Business name and contact information
- One-page description of experience and two recent references
- Proposed staffing and work schedule
- W-9
- Proof of business registration
- General liability insurance
- Workers' compensation coverage
- Submit to
- City Hall, 214 S. Love Street, Lovington, NM 88260
- Duration
- 12 months
- Scope location
- Lovington, NM
- Projected sq ft
- 11,000 sq ft
Questions about this RFP
How do I respond to this RFP from City of Lovington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 214 S. Love Street, Lovington, NM 88260. For questions, contact Leslie Boldt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lovington in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leslie Boldt at (575) 396-9302. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base service, Two visits weekly, Per month; Quarterly window and glass service, Per occurrence; Annual floor stripping and waxing, Per occurrence; Additional cleaning, Hourly rate with written approval. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price for one year of scheduled service (35), Experience and references for similar occupied facilities (25), Staffing, supervision, and backup coverage (25), Security, quality control, and work sched..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lovington?
All active and historical solicitations from City of Lovington are tracked and searchable. As a city agency, City of Lovington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: completed price schedule, campaign contribution disclosure form, New Mexico preference certificate, business name and contact information, one-page description of experience and two recent references,. Review the full document from City of Lovington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lovington, NM. The total projected area is 11000 sq ft. Review the full solicitation for detailed scope requirements.