City of Lincoln - HVAC Filters Supply and Delivery - Bid 26-185 (2026)
City of LincolnCity · Lincoln, NE- Due
- Nov 18, 2026
- 11 days left
- Posted
- Nov 4, 2026
- Contract term
- 4 years
- Primary contact
- Chris Lollar
- (402) 441-8210
The 30-second brief
City of Lincoln, Lancaster County, Public Building Commission and West Haymarket Joint Public Agency (WHJPA) are seeking bids to supply HVAC filters, disposable pleated filters, MERV 8, MERV 10, MERV 13, MERV 14, Vericel filters, rigid cell filters, GEO filters, carbon trays, and bag filters on an as-needed basis. The contract term is four years beginning January 10, 2027, with the option for two additional two-year terms. Bids are due by November 18, 2026, at 2:00 PM (CT), with a questions and notice of interest deadline of November 10, 2026. Pricing shall include FOB destination and inside delivery to various locations within Lincoln and Ashland, Nebraska.
Disposable pleated filters, Vericel filters, Rigid cell filters, GEO filters, Carbon trays, Bag filters, Percentage off catalog price for other filters
Lowest responsive and responsible bidder
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Summary
City of Lincoln, Lancaster County, Public Building Commission and West Haymarket Joint Public Agency (WHJPA) are seeking bids to supply HVAC filters, disposable pleated filters, MERV 8, MERV 10, MERV 13, MERV 14, Vericel filters, rigid cell filters, GEO filters, carbon trays, and bag filters on an as-needed basis.
The contract term is four years beginning January 10, 2027, with the option for two additional two-year terms. Bids are due by November 18, 2026, at 2:00 PM (CT), with a questions and notice of interest deadline of November 10, 2026. Pricing shall include FOB destination and inside delivery to various locations within Lincoln and Ashland, Nebraska.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
7- Disposable pleated filters
- Vericel filters
- Rigid cell filters
- GEO filters
- Carbon trays
- Bag filters
- Percentage off catalog price for other filters
REQUIRED ATTACHMENTS
5- Employee Classification Act Affidavit
- U.S. Citizenship Attestation Form
- Foreign Adversary Contracting Prohibition Act Form
- Current specifications
- Product catalog
- Submit to
- 440 S. 8th Street, Suite 200, Lincoln, NE 68508
- Duration
- 48 months
- Scope location
- Lincoln, NE
Questions about this BID
How do I respond to this Bid from City of Lincoln?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 440 S. 8th Street, Suite 200, Lincoln, NE 68508. For questions, contact Chris Lollar.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lincoln in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Lollar at (402) 441-8210. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Disposable pleated filters, Vericel filters, Rigid cell filters, GEO filters, Carbon trays, Bag filters, Percentage off catalog price for other filters. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lincoln?
All active and historical solicitations from City of Lincoln are tracked and searchable. As a city agency, City of Lincoln regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Employee Classification Act Affidavit, U.S. Citizenship Attestation Form, Foreign Adversary Contracting Prohibition Act Form, current specifications, product catalog. Review the full document from City of Lincoln for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lincoln, NE. Review the full solicitation for detailed scope requirements.