City of Liberty Emergency Medical Service Billing and Collections RFP 2026-02
City of LibertyCity · Liberty, TX- Due
- May 29, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Brian Hurst
- (936) 336-3922
The 30-second brief
The City of Liberty Texas Fire Department is soliciting proposals for emergency medical service (EMS) billing and collection services under RFP 2026-02. The successful contractor will be responsible for accounts receivable, delinquent account collections, and providing a NEMSIS-compliant electronic patient care reporting (ePCR) system, specifically ANGELTRACK, including necessary hardware. The contract term is for thirty-six (36) months with potential one-year extensions. Requirements include HIPAA compliance, monthly reporting, and preparation of Ambulance Supplemental Payment Program (ASPP) claims. Proposals are due by May 29, 2026, at 2:00 p.m. to the City Secretary, April Gilliland.
Monthly reports, ASPP claims, EPCR system, Hardware, Training sessions
Procedures and Reports (30%), RFP fulfillment including ASPP and ANGELTRACK (30%), Rates and Expenses (20%), Qualifications and experience (10%), References (10%)
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Summary
The City of Liberty Texas Fire Department is soliciting proposals for emergency medical service (EMS) billing and collection services under RFP 2026-02.
The successful contractor will be responsible for accounts receivable, delinquent account collections, and providing a NEMSIS-compliant electronic patient care reporting (ePCR) system, specifically ANGELTRACK, including necessary hardware. The contract term is for thirty-six (36) months with potential one-year extensions. Requirements include HIPAA compliance, monthly reporting, and preparation of Ambulance Supplemental Payment Program (ASPP) claims. Proposals are due by May 29, 2026, at 2:00 p.m. to the City Secretary, April Gilliland.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Monthly reports
- ASPP claims
- EPCR system
- Hardware
- Training sessions
REQUIRED ATTACHMENTS
5- Attachment A Letter of Certification
- Appendix A Certificate of Interested Parties
- Sample services contract
- Proof of insurance
- Compliance program documentation
- Submit to
- 1829 Sam Houston St., Liberty, Tx 77575
- Scope location
- Liberty, TX
Questions about this RFP
How do I respond to this RFP from City of Liberty?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1829 Sam Houston St., Liberty, Tx 77575. For questions, contact Brian Hurst.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Liberty in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Hurst at (936) 336-3922. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly reports, ASPP claims, EPCR system, Hardware, Training sessions. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Procedures and Reports (30%), RFP fulfillment including ASPP and ANGELTRACK (30%), Rates and Expenses (20%), Qualifications and experience (10%), References (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Liberty?
All active and historical solicitations from City of Liberty are tracked and searchable. As a city agency, City of Liberty regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Letter of Certification, Appendix A Certificate of Interested Parties, Sample services contract, Proof of insurance, Compliance program documentation. Review the full document from City of Liberty for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Liberty, TX. Review the full solicitation for detailed scope requirements.