City of Liberal - Rock Island Depot Digital Signage Project - 2026
City of LiberalCity · Liberal, KS- Due
- Nov 2, 2026
- Deadline passed
- Posted
- Oct 20, 2026
- Primary contact
- Steve Carroll
- (620) 626-2257
The 30-second brief
The City of Liberal is seeking competitive design-build proposals from qualified, licensed contractors for the design, construction review, fabrication, and installation of a new, double-faced digital electronic message center (EMC) sign assembly at the historic Rock Island Depot. The project involves electrical hookups, network integration, foundation modifications, structural detailing, concrete mow pad extension, demolition of existing stucco surrounds and obsolete matrices, and site restoration. Required hardware includes double-faced, full-color Watchfire W-Series LED EMC modules with an 8mm pixel pitch, P2P wireless antenna bridge system, automated photocell, and architectural gooseneck lamps matching historical gabled roofline aesthetics. The submission deadline is November 2, 2026.
Stamped Wind-Load Drawings & Pre-Construction Detailing, Sign Assembly & Hardware, Concrete Work: 4” Concrete Mow Pad Extension, Turnkey Installation: P2P Wireless Network, Electrical Hookup & Structural Assembly, 5-Year On-Site Parts/Labor Coverage, Demo & Site Prep: Stucco/Matrix Disposal & Core Pole Modification Base
Technical & Qualification Review (Pass/Fail) for specification adherence and verified contractor experience, Lowest Responsible Cost Bid
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Summary
The City of Liberal is seeking competitive design-build proposals from qualified, licensed contractors for the design, construction review, fabrication, and installation of a new, double-faced digital electronic message center (EMC) sign assembly at the historic Rock Island Depot.
The project involves electrical hookups, network integration, foundation modifications, structural detailing, concrete mow pad extension, demolition of existing stucco surrounds and obsolete matrices, and site restoration. Required hardware includes double-faced, full-color Watchfire W-Series LED EMC modules with an 8mm pixel pitch, P2P wireless antenna bridge system, automated photocell, and architectural gooseneck lamps matching historical gabled roofline aesthetics. The submission deadline is November 2, 2026.
EVALUATION CRITERIA
Technical & Qualification Review (Pass/Fail) for specification adherence and verified contractor experience, Lowest Responsible Cost Bid
REQUIRED DELIVERABLES
Stamped Wind-Load Drawings & Pre-Construction Detailing, Sign Assembly & Hardware, Concrete Work: 4” Concrete Mow Pad Extension, Turnkey Installation: P2P Wireless Network, Electrical Hookup & Structural Assembly, 5-Year On-Site Parts/Labor Coverage, Demo & Site Prep: Stucco/Matrix Disposal & Core Pole Modification Base
REQUIRED ATTACHMENTS
8- 5% Bid Security
- Scaled Color Shop Drawings
- Hardware Specification Sheets
- Lighting Specifications
- Corporate Experience Statement
- Licensing Acknowledgment
- Completed Pricing Submission Table
- Mandatory Project Schedule
- Submit to
- City Clerk, 324 N. Kansas Ave, Liberal, KS 67901 or [email protected]
- Scope location
- Liberal, KS
Questions about this RFP
How do I respond to this RFP from City of Liberal?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk, 324 N. Kansas Ave, Liberal, KS 67901 or [email protected]. For questions, contact Steve Carroll.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Liberal in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steve Carroll at (620) 626-2257. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Stamped Wind-Load Drawings & Pre-Construction Detailing, Sign Assembly & Hardware, Concrete Work: 4” Concrete Mow Pad Extension, Turnkey Installation: P2P Wireless Network, Electrical Hookup & Structural Assembly, 5-Year On-Site Parts/Labor Coverage, Demo & Site Prep: Stucco/Matrix Disposal & Core P. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical & Qualification Review (Pass/Fail) for specification adherence and verified contractor experience, Lowest Responsible Cost Bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Liberal?
All active and historical solicitations from City of Liberal are tracked and searchable. As a city agency, City of Liberal regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 5% Bid Security, Scaled Color Shop Drawings, Hardware Specification Sheets, Lighting Specifications, Corporate Experience Statement, Licensing Acknowledgment, Completed Pricing Submission Table, Manda. Review the full document from City of Liberal for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Liberal, KS. Review the full solicitation for detailed scope requirements.