City of Lebanon - Annual Asphalt Bid 2027 - ST-08-261201-F-1049 (2027)
City of LebanonCity · Lebanon, MO- Due
- Dec 1, 2026
- 23 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Jessica Meiners
- (417) 991-2321
The 30-second brief
The City of Lebanon, Missouri is seeking bids from qualified contractors for the installation of asphalt, edge milling, and base rock preparation for final grade for the 2027 calendar year (January 1, 2027 through December 31, 2027). Scope includes hot mix asphaltic concrete surface course, base course, patching, cold mix asphaltic concrete, prime oil, tack, SP 125 and SP 190 hot mix, valve box and manhole risers, and hourly equipment rates for motor grader, loaders, dozers, rollers, water truck, millers, and trucks under solicitation ST-08-261201-F-1049. Bids are due by December 1, 2026, at 2:00 PM via the Ion Wave Technologies e-bidding portal. Prevailing wage applies if project cost exceeds $75,000, along with mandatory OSHA 10-hour construction safety training and E-Verify compliance.
Hot Mix Asphaltic Concrete Surface Course (5600 TON); Hot Mix Asphaltic Concrete Base Course (200 TON); Hot Mix Asphaltic Patching Installed (200 TON); Cold Mix Asphaltic Concrete (100 TON); Prime Oil (300 GAL); Tack (4000 GAL); Hot Mix Asphaltic Concrete Surface Course for patching City crews pick up at Asphalt plant (400 TON); Hot Mix Asphaltic Concrete Surface Course for patching City crews pick up at Asphalt plant, Emergency small quantity (100 TON); SP 125 Hot Mix (500 TON); SP 190 Hot Mix (500 TON); Valve Box Riser (15 EACH); Manhole Riser (15 EACH)
Proposed Contract Amount, Bidders Qualifications
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Summary
The City of Lebanon, Missouri is seeking bids from qualified contractors for the installation of asphalt, edge milling, and base rock preparation for final grade for the 2027 calendar year (January 1, 2027 through December 31, 2027).
Scope includes hot mix asphaltic concrete surface course, base course, patching, cold mix asphaltic concrete, prime oil, tack, SP 125 and SP 190 hot mix, valve box and manhole risers, and hourly equipment rates for motor grader, loaders, dozers, rollers, water truck, millers, and trucks under solicitation ST-08-261201-F-1049. Bids are due by December 1, 2026, at 2:00 PM via the Ion Wave Technologies e-bidding portal. Prevailing wage applies if project cost exceeds $75,000, along with mandatory OSHA 10-hour construction safety training and E-Verify compliance.
EVALUATION CRITERIA
Proposed Contract Amount, Bidders Qualifications
REQUIRED DELIVERABLES
12- Hot Mix Asphaltic Concrete Surface Course (5600 TON)
- Hot Mix Asphaltic Concrete Base Course (200 TON)
- Hot Mix Asphaltic Patching Installed (200 TON)
- Cold Mix Asphaltic Concrete (100 TON)
- Prime Oil (300 GAL)
- Tack (4000 GAL)
- Hot Mix Asphaltic Concrete Surface Course for patching City crews pick up at Asphalt plant (400 TON)
- Hot Mix Asphaltic Concrete Surface Course for patching City crews pick up at Asphalt plant, Emergency small quantity (100 TON)
- SP 125 Hot Mix (500 TON)
- SP 190 Hot Mix (500 TON)
- Valve Box Riser (15 EACH)
- Manhole Riser (15 EACH)
REQUIRED ATTACHMENTS
5- Part 4 - Work Authorization Affidavit and E-Verify
- Appendix A - Affidavit of Compliance
- Certificate of Insurance
- W-9
- OSHA 10-hour construction safety training cards
REQUIRED STAFFING
9- Submit to
- https://lebanonmissouri.ionwave.net/Login.aspx
- Scope location
- Lebanon, MO
Questions about this BID
How do I respond to this Bid from City of Lebanon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://lebanonmissouri.ionwave.net/Login.aspx. For questions, contact Jessica Meiners.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lebanon in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Meiners at (417) 991-2321. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Motor Grader, Rubber Tired Loader, Small Dozer, Roller, Water Truck, Small Miller, Larger Miller, Lowboy Truck and Trailer, Dump Truck. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Hot Mix Asphaltic Concrete Surface Course (5600 TON); Hot Mix Asphaltic Concrete Base Course (200 TON); Hot Mix Asphaltic Patching Installed (200 TON); Cold Mix Asphaltic Concrete (100 TON); Prime Oil (300 GAL); Tack (4000 GAL); Hot Mix Asphaltic Concrete Surface Course for patching City crews pick. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Contract Amount, Bidders Qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lebanon?
All active and historical solicitations from City of Lebanon are tracked and searchable. As a city agency, City of Lebanon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Part 4 - Work Authorization Affidavit and E-Verify, Appendix A - Affidavit of Compliance, Certificate of Insurance, W-9, OSHA 10-hour construction safety training cards. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Lebanon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lebanon, MO. Review the full solicitation for detailed scope requirements.