City of Lead Police Department Equipment and Technology Request for Proposals 2026
City of LeadCity · Lead, SD- Due
- Nov 2, 2026
- 5 days left
- Posted
- Oct 20, 2026
- Contract term
- 10 years
- Primary contact
- Robin Lucero
The 30-second brief
The City of Lead, South Dakota, seeks proposals for an integrated police department equipment and technology solution including dash cameras, body-worn cameras, Tasers, software, digital evidence storage, training, installation, maintenance, technical support, and equipment replacement. The ten-year contract requires systems compatible with the existing Central Square police system, featuring cloud storage, data ownership, security, and report-writing capabilities. Proposals are due by November 2, 2026, at 4 p.m. Mountain Time, with written questions accepted until October 30, 2026. Evaluation criteria emphasize total cost, equipment capabilities, software integration, data security, training, and vendor qualifications.
In fleet dash cameras (7), Body worn cameras (7), Taser program (7), Training for dash cams, Body cams and tasers, Equipment set up in the vehicles and software upgrades
Total cost over the proposed ten-year contract term: 30 points, Equipment capabilities and officer safety: 20 points, Software, digital evidence management, and Central Square integration: 15 points, Data ownership, security, retention, and export capabilities: 10 points, Training and implementation: 10 points, Warranty, equipment replacement, and technical support: 10 points, Vendor qualifications and references: 5 points
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Summary
The City of Lead, South Dakota, seeks proposals for an integrated police department equipment and technology solution including dash cameras, body-worn cameras, Tasers, software, digital evidence storage, training, installation, maintenance, technical support, and equipment replacement.
The ten-year contract requires systems compatible with the existing Central Square police system, featuring cloud storage, data ownership, security, and report-writing capabilities. Proposals are due by November 2, 2026, at 4 p.m. Mountain Time, with written questions accepted until October 30, 2026. Evaluation criteria emphasize total cost, equipment capabilities, software integration, data security, training, and vendor qualifications.
EVALUATION CRITERIA
14- Total cost over the proposed ten-year contract term: 30 points
- Equipment capabilities and officer safety: 20 points
- Software
- Digital evidence management
- Central Square integration: 15 points
- Data ownership
- Security
- Retention
- Export capabilities: 10 points
- Training and implementation: 10 points
- Warranty
- Equipment replacement
- Technical support: 10 points
- Vendor qualifications and references: 5 points
REQUIRED DELIVERABLES
REQUIRED ATTACHMENTS
7- Company name
- Address
- Primary contact information
- Description of the proposed solution
- Confirmation of compliance with the City's requirements
- References
- Completed pricing schedule
- Submit to
- City of Lead, 801 W. Main Street, Lead, South Dakota 57754 or email: [email protected]
- Scope location
- Lead, South Dakota
Questions about this RFP
How do I respond to this RFP from City of Lead?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Lead, 801 W. Main Street, Lead, South Dakota 57754 or email: [email protected]. For questions, contact Robin Lucero.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lead in SD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robin Lucero. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: In fleet dash cameras (7), Body worn cameras (7), Taser program (7), Training for dash cams, Body cams and tasers, Equipment set up in the vehicles and software upgrades. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost over the proposed ten-year contract term: 30 points, Equipment capabilities and officer safety: 20 points, Software, digital evidence management, and Central Square integration: 15 points,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lead?
All active and historical solicitations from City of Lead are tracked and searchable. As a city agency, City of Lead regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: company name, address, primary contact information, description of the proposed solution, confirmation of compliance with the City's requirements, references, completed pricing schedule. Review the full document from City of Lead for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lead, South Dakota. Review the full solicitation for detailed scope requirements.