City of Las Vegas Printing and Mailing Services RFP 2026-09
City of Las VegasCity · Las Vegas, NM- Due
- Feb 27, 2026
- Deadline passed
- Posted
- Feb 3, 2026
- Contract term
- 1 year
The 30-second brief
The City of Las Vegas, New Mexico is requesting proposals for Printing and Mailing Services for utility billing. The services include printing, inserting, preparing for mailing, and mailing utility statements.
Printing and mailing of utility statements, Statement design assistance, Custom printed envelopes, Messaging capabilities on statements, Bar coding, Disaster recovery plan, Monthly mail master list.
Specialized Services, Capacity & Capability, Past Record of Performance, Familiarity with City of Las Vegas, Current volume of work with City of Las Vegas is less than 75%, Resident/Veterans Preference
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Summary
The City of Las Vegas, New Mexico is requesting proposals for Printing and Mailing Services for utility billing. The services include printing, inserting, preparing for mailing, and mailing utility statements.
EVALUATION CRITERIA
Specialized Services, Capacity & Capability, Past Record of Performance, Familiarity with City of Las Vegas, Current volume of work with City of Las Vegas is less than 75%, Resident/Veterans Preference
REQUIRED DELIVERABLES
7- Printing and mailing of utility statements
- Statement design assistance
- Custom printed envelopes
- Messaging capabilities on statements
- Bar coding
- Disaster recovery plan
- Monthly mail master list
REQUIRED ATTACHMENTS
7- Notarized Affidavit
- Signed Campaign Contribution form
- Subcontractor list if applicable and total bid amount page
- Federal Tax ID Number or Social Security Number
- New Mexico Tax Identification Number
- Disaster Recovery Plan
- References
- Submit to
- City Clerk's office, 1700 North Grand Avenue, Las Vegas, New Mexico
- Duration
- 48 months
- Scope location
- Las Vegas, New Mexico
Questions about this RFP
How do I respond to this RFP from City of Las Vegas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk's office, 1700 North Grand Avenue, Las Vegas, New Mexico.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Las Vegas in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Printing and mailing of utility statements, Statement design assistance, Custom printed envelopes, Messaging capabilities on statements, Bar coding, Disaster recovery plan, Monthly mail master list.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Specialized Services, Capacity & Capability, Past Record of Performance, Familiarity with City of Las Vegas, Current volume of work with City of Las Vegas is less than 75%, Resident/Veterans Preferenc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Las Vegas?
All active and historical solicitations from City of Las Vegas are tracked and searchable. As a city agency, City of Las Vegas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Notarized Affidavit, Signed Campaign Contribution form, Subcontractor list if applicable and total bid amount page, Federal Tax ID Number or Social Security Number, New Mexico Tax Identification Numbe. Review the full document from City of Las Vegas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Las Vegas, New Mexico. Review the full solicitation for detailed scope requirements.