City of Laramie Request for Services for the Completion of Haying the Hart Ranch 2026
City of LaramieCity · Laramie, WY- Due
- Apr 15, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Phil Zimmermann
- (307) 399-7193
The 30-second brief
The City of Laramie is soliciting proposals for haying services at the Hart Ranch for the 2026 season. The scope of work includes all steps necessary to plan, cut, rake, bale, stack, and transport hay from approximately 1,350 acres of meadows (specifically T15N R74W, Sections 27, 28, 32, 33, and 34). The contract term is for one year, starting May 1, 2026, with options for three annual renewals. Contractors must provide a cost proposal on a dollars-per-ton basis and a detailed work plan. Proposals are due by April 15, 2026, and the selected contractor must be fully insured and provide reliable equipment capable of counting bales.
Written plan, Cost proposal, Firm narrative, Equipment details, References
Team experience, expertise, time frame for completion, cost
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Summary
The City of Laramie is soliciting proposals for haying services at the Hart Ranch for the 2026 season.
The scope of work includes all steps necessary to plan, cut, rake, bale, stack, and transport hay from approximately 1,350 acres of meadows (specifically T15N R74W, Sections 27, 28, 32, 33, and 34). The contract term is for one year, starting May 1, 2026, with options for three annual renewals. Contractors must provide a cost proposal on a dollars-per-ton basis and a detailed work plan. Proposals are due by April 15, 2026, and the selected contractor must be fully insured and provide reliable equipment capable of counting bales.
EVALUATION CRITERIA
4- Team experience
- Expertise
- Time frame for completion
- Cost
REQUIRED DELIVERABLES
5- Written plan
- Cost proposal
- Firm narrative
- Equipment details
- References
REQUIRED ATTACHMENTS
3- Cost Proposal
- Qualifications
- References
- Submit to
- [email protected]
- Scope location
- Laramie, WY
Questions about this RFQ
How do I respond to this RFQ from City of Laramie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Phil Zimmermann.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Laramie in WY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Phil Zimmermann at (307) 399-7193. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Written plan, Cost proposal, Firm narrative, Equipment details, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Team experience, expertise, time frame for completion, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Laramie?
All active and historical solicitations from City of Laramie are tracked and searchable. As a city agency, City of Laramie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal, Qualifications, References. Review the full document from City of Laramie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Laramie, WY. Review the full solicitation for detailed scope requirements.