City of Laramie Request for Services for Haying the Monolith Ranch 2026
City of LaramieCity · Laramie, WY- Due
- Apr 15, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Phil Zimmermann
- (307) 399-7193
The 30-second brief
The City of Laramie is soliciting proposals for the 2026 Monolith Ranch hay crop harvest. The scope of services includes all steps necessary to plan, cut, rake, bale, stack, and transport hay from approximately 1,000 acres of meadows, excluding the center pivot field. The contractor will be responsible for hauling all bales within and off the ranch, with all hay required to be weighed at a certified CatScale facility. The City will provide irrigation and storage until March 15, 2027. Proposals must include a cost proposal on a dollars-per-ton basis, an equipment list, and a detailed work plan. The contract term runs from May 1, 2026, to March 15, 2027, with options for three annual renewals.
Written plan, Cost proposal, Equipment details, Firm narrative, Bale counts, Weighed receipts
Team experience, expertise, time frame for completion, cost
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Summary
The City of Laramie is soliciting proposals for the 2026 Monolith Ranch hay crop harvest.
The scope of services includes all steps necessary to plan, cut, rake, bale, stack, and transport hay from approximately 1,000 acres of meadows, excluding the center pivot field. The contractor will be responsible for hauling all bales within and off the ranch, with all hay required to be weighed at a certified CatScale facility. The City will provide irrigation and storage until March 15, 2027. Proposals must include a cost proposal on a dollars-per-ton basis, an equipment list, and a detailed work plan. The contract term runs from May 1, 2026, to March 15, 2027, with options for three annual renewals.
EVALUATION CRITERIA
4- Team experience
- Expertise
- Time frame for completion
- Cost
REQUIRED DELIVERABLES
6- Written plan
- Cost proposal
- Equipment details
- Firm narrative
- Bale counts
- Weighed receipts
- Scope location
- Laramie, WY
Questions about this QUOTE
How do I respond to this Quote from City of Laramie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Phil Zimmermann.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Laramie in WY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Phil Zimmermann at (307) 399-7193. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Written plan, Cost proposal, Equipment details, Firm narrative, Bale counts, Weighed receipts. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Team experience, expertise, time frame for completion, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Laramie?
All active and historical solicitations from City of Laramie are tracked and searchable. As a city agency, City of Laramie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Laramie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Laramie, WY. Review the full solicitation for detailed scope requirements.