City of Kingsport FIS & HCM System Implementation Project Management and Consulting Support Services RFP 2026
Kingsport MTPO, Kingsport, TN·MPO
- Reported Agency
- City of Kingsport
- Primary Contact
- Brent Morelock · (423) 229-9315
- Duration
- 27 months
- Scope Location
- Kingsport, TN
- Submission Address
- 415 Broad Street, Kingsport, TN 37660
SUMMARY
The City of Kingsport and Kingsport City Schools seek proposals for independent project management and consulting services to support the implementation of Tyler Technologies FIS and UKG HCM systems. Proposals are due September 10, 2026.
EVALUATION CRITERIA
Executive Summary (5 Points), Approach and Methodology (25 Points), Project Team and Experience (20 Points), Pricing (15 Points), Project Schedule/Timeline (10 Points), References (10 Points), Value-Added Differentiators (10 Points), Contractual Compliance (5 Points)
REQUIRED DELIVERABLES
Master Project plan, Implementation schedule, Governance structure, Communication plan, Risk management plan, Quality assurance plan, Status reports, Go-Live Action Plan, Lessons Learned Report
REQUIRED ATTACHMENTS
Public Notice, Request for Proposal, signed proposal, resumes, Voluntary Product Accessibility Template (VPAT)
REQUIRED STAFFING ROLES
engagement lead, project manager, data specialist, subcontractors
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Kingsport MTPO?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 415 Broad Street, Kingsport, TN 37660. For questions, contact Brent Morelock.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Executive Summary (5 Points), Approach and Methodology (25 Points), Project Team and Experience (20 Points), Pricing (15 Points), Project Schedule/Timeline (10 Points), References (10 Points), Value-A..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kingsport MTPO?
All active and historical solicitations from Kingsport MTPO are tracked and searchable. As a mpo agency, Kingsport MTPO regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 27 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of September 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Public Notice, Request for Proposal, signed proposal, resumes, Voluntary Product Accessibility Template (VPAT). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Kingsport MTPO for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kingsport MTPO in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brent Morelock at (423) 229-9315. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kingsport, TN. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: engagement lead, project manager, data specialist, subcontractors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Master Project plan, Implementation schedule, Governance structure, Communication plan, Risk management plan, Quality assurance plan, Status reports, Go-Live Action Plan, Lessons Learned Report. Proposals should clearly address how each deliverable will be met.
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