City of Kalispell Office 365 EA Request for Proposals 2025
City of KalispellCity · Kalispell, MT- Due
- Dec 22, 2025
- Deadline passed
- Posted
- Dec 3, 2025
- Contract term
- 3 years
- Primary contact
- Erika Billiet
- (406) 758-7751
The 30-second brief
The City of Kalispell is soliciting proposals to renew Microsoft Office 365 licenses under Enrollment Agreement number 59200866 for a three-year term from January 1, 2026, to December 31, 2028. The procurement includes 265 Defender Office 365 P2 GCC, 265 Entra ID P2 Gov, 20 Exchange Online Archive GCC, 20 Exchange Online P1 GCC, 245 Office 365 G3 GCC, and 245 Teams AC w/Dial Out US/CA GCC licenses. Proposals must include a one-page cover letter and a maximum of 15 pages addressing qualifications, relevant experience, and cost schedules. Submissions are due to the City Clerk by December 22, 2025, at 3:00 PM local time. Evaluation criteria include company reputation, technical approach, and cost.
One-page cover letter, Maximum 15-page proposal, Resumes of key personnel, Work schedule, Cost schedule
Relevant Company Experience, Company Qualifications, Contract Understanding and Approach, Approach to Contract Management, Proposal for Project, Other Factors
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Summary
The City of Kalispell is soliciting proposals to renew Microsoft Office 365 licenses under Enrollment Agreement number 59200866 for a three-year term from January 1, 2026, to December 31, 2028.
The procurement includes 265 Defender Office 365 P2 GCC, 265 Entra ID P2 Gov, 20 Exchange Online Archive GCC, 20 Exchange Online P1 GCC, 245 Office 365 G3 GCC, and 245 Teams AC w/Dial Out US/CA GCC licenses. Proposals must include a one-page cover letter and a maximum of 15 pages addressing qualifications, relevant experience, and cost schedules. Submissions are due to the City Clerk by December 22, 2025, at 3:00 PM local time. Evaluation criteria include company reputation, technical approach, and cost.
EVALUATION CRITERIA
6- Relevant Company Experience
- Company Qualifications
- Contract Understanding and Approach
- Approach to Contract Management
- Proposal for Project
- Other Factors
REQUIRED DELIVERABLES
5- One-page cover letter
- Maximum 15-page proposal
- Resumes of key personnel
- Work schedule
- Cost schedule
REQUIRED ATTACHMENTS
Appendix A (Resumes)
- Submit to
- City Clerk, 201 First Avenue East, Kalispell, Montana, 59901
- Scope location
- Kalispell, MT
Questions about this RFP
How do I respond to this RFP from City of Kalispell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 22, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk, 201 First Avenue East, Kalispell, Montana, 59901. For questions, contact Erika Billiet.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Kalispell in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erika Billiet at (406) 758-7751. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One-page cover letter, Maximum 15-page proposal, Resumes of key personnel, Work schedule, Cost schedule. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Company Experience, Company Qualifications, Contract Understanding and Approach, Approach to Contract Management, Proposal for Project, Other Factors" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Kalispell?
All active and historical solicitations from City of Kalispell are tracked and searchable. As a city agency, City of Kalispell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (Resumes). Review the full document from City of Kalispell for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kalispell, MT. Review the full solicitation for detailed scope requirements.