City of Jasper Volleyball Officiating Services RFP 2026
City of JasperCity · Jasper, AL- Due
- Feb 23, 2026
- Deadline passed
- Posted
- Jan 22, 2026
- Contract term
- 1 year
- Primary contact
- Jessica Cook
- (205) 385-7968
The 30-second brief
The City of Jasper is seeking proposals to provide personnel to officiate its Park and Recreation Volleyball Program. The contract period is for twelve months with an option for two additional twelve-month periods. Services include providing at least two certified officials per match, management, labor support, and personnel necessary for competent match management. Matches are scheduled for Monday, Tuesday, and Thursday evenings from September through November, with a league tournament to follow.
Volleyball officiating services, Including at least two certified officials per match, Management, Labor support, And personnel. Officials must be screened and certified by the National High School Federation Test or the Alabama High School Athletic Association Test. Officials must arrive 10 minutes before the first game, Be dressed in proper officiating attire, And sign score sheets. Invoices must be submitted weekly for verification. Supplier must pay all taxes and obtain necessary permits and licenses. Supplier must provide a list of at least six possible umpires with years of experience and at least three customer references.
Suppliers experience and track record, Adequacy of umpires, Management approach to providing and monitoring performance, Cost
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Summary
The City of Jasper is seeking proposals to provide personnel to officiate its Park and Recreation Volleyball Program.
The contract period is for twelve months with an option for two additional twelve-month periods. Services include providing at least two certified officials per match, management, labor support, and personnel necessary for competent match management. Matches are scheduled for Monday, Tuesday, and Thursday evenings from September through November, with a league tournament to follow.
EVALUATION CRITERIA
4- Suppliers experience and track record
- Adequacy of umpires
- Management approach to providing and monitoring performance
- Cost
REQUIRED DELIVERABLES
5- Volleyball officiating services
- Including at least two certified officials per match
- Management
- Labor support
- Personnel
Officials must be screened and certified by the National High School Federation Test or the Alabama High School Athletic Association Test. Officials must arrive 10 minutes before the first game, Be dressed in proper officiating attire, And sign score sheets. Invoices must be submitted weekly for verification. Supplier must pay all taxes and obtain necessary permits and licenses. Supplier must provide a list of at least six possible umpires with years of experience and at least three customer references.
REQUIRED ATTACHMENTS
13- Bid Sheet
- Letter including full name of supplier
- Legal status
- Address
- Telephone number
- Fax number
- Federal Tax ID number and statement of agreement to terms
- Exceptions
- Project Planning and Management description
- Suppliers Experience and Personnel description
- Cost proposal
- Customer References
- Additional information
- Submit to
- Purchasing Agent's office at the Jasper City Hall, 121 17th Street W, Jasper, Alabama 35501
- Scope location
- Jasper, Alabama
Questions about this RFP
How do I respond to this RFP from City of Jasper?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Agent's office at the Jasper City Hall, 121 17th Street W, Jasper, Alabama 35501. For questions, contact Jessica Cook.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Jasper in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Cook at (205) 385-7968. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Volleyball officiating services, Including at least two certified officials per match, Management, Labor support, And personnel. Officials must be screened and certified by the National High School Federation Test or the Alabama High School Athletic Association Test. Officials must arrive 10 minutes. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Suppliers experience and track record, Adequacy of umpires, Management approach to providing and monitoring performance, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Jasper?
All active and historical solicitations from City of Jasper are tracked and searchable. As a city agency, City of Jasper regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Sheet, Letter including full name of supplier, legal status, address, telephone number, fax number, Federal Tax ID number and statement of agreement to terms, Exceptions, Project Planning and Mana. Review the full document from City of Jasper for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jasper, Alabama. Review the full solicitation for detailed scope requirements.