City of Janesville Facility Custodial Services Request for Proposal 2027
City of JanesvilleCity · Janesville, WI- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 8, 2026
- Contract term
- 3 years
- Primary contact
- Ethan Lee
- (608) 755-3110
The 30-second brief
The City of Janesville Department of Public Works is seeking proposals from qualified contractors for multi-year facility custodial cleaning services at various municipal locations including City Hall, City Services Center, Police Services Center, Police Pistol Range, Water Utility, Janesville Innovation Center, Janesville Health and Wellness Center, and the Senior Center. Services include routine janitorial cleaning, floor care (strip and wax, scrubbing, buffing, carpet shampooing), restroom sanitization, trash removal, and window cleaning. Bids are requested for one-year, two-year, and three-year contract periods starting January 1, 2027. Proposals are due by October 1, 2026, at 4:00 PM CST. Evaluation criteria include understanding of project objectives, proposal quality, equipment and labor availability, scheduling requirements, and reference check results.
Understanding of project objectives and project approach, Quality and completeness of submitted proposal, Availability to provide services in terms of equipment and labor, Availability to meet scheduling requirements, Results of reference checks
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Summary
The City of Janesville Department of Public Works is seeking proposals from qualified contractors for multi-year facility custodial cleaning services at various municipal locations including City Hall, City Services Center, Police Services Center, Police Pistol Range, Water Utility, Janesville Innovation Center, Janesville Health and Wellness Center, and the Senior Center.
Services include routine janitorial cleaning, floor care (strip and wax, scrubbing, buffing, carpet shampooing), restroom sanitization, trash removal, and window cleaning. Bids are requested for one-year, two-year, and three-year contract periods starting January 1, 2027. Proposals are due by October 1, 2026, at 4:00 PM CST. Evaluation criteria include understanding of project objectives, proposal quality, equipment and labor availability, scheduling requirements, and reference check results.
EVALUATION CRITERIA
5- Understanding of project objectives and project approach
- Quality and completeness of submitted proposal
- Availability to provide services in terms of equipment and labor
- Availability to meet scheduling requirements
- Results of reference checks
REQUIRED ATTACHMENTS
8- Cover Letter
- Statement of Qualifications
- References
- Form 1 Declaration of Proposal Terms and Agreement
- Form 2 Cost of Service
- Form 3 List of References
- Proof of bodily injury and property damage liability insurance
- Worker's Compensation Insurance
- Submit to
- City of Janesville, Clerk/Treasurer, 18 N. Jackson St., P.O. Box 5005, Janesville, WI 53547-5005
- Scope location
- Janesville, WI
Questions about this RFP
How do I respond to this RFP from City of Janesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Janesville, Clerk/Treasurer, 18 N. Jackson St., P.O. Box 5005, Janesville, WI 53547-5005. For questions, contact Ethan Lee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Janesville in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ethan Lee at (608) 755-3110. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of project objectives and project approach, Quality and completeness of submitted proposal, Availability to provide services in terms of equipment and labor, Availability to meet schedul..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Janesville?
All active and historical solicitations from City of Janesville are tracked and searchable. As a city agency, City of Janesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Statement of Qualifications, References, Form 1 Declaration of Proposal Terms and Agreement, Form 2 Cost of Service, Form 3 List of References, proof of bodily injury and property damage. Review the full document from City of Janesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Janesville, WI. Review the full solicitation for detailed scope requirements.