City of Jacksonville Bulk Oils RFP FY27
City of JacksonvilleCity · Jacksonville, NC- Due
- Jun 15, 2026
- Deadline passed
- Posted
- Jun 2, 2026
- Contract term
- 3 years
- Primary contact
- Melissa Scott
- (910) 938-6501
The 30-second brief
The City of Jacksonville is soliciting proposals for the on-demand purchase of Bulk Oils for its Fleet Maintenance Department. The contract term is three years, from July 1, 2026, to June 30, 2029, with two optional one-year extensions. Required products include industrial or professional grade motor oil, transmission fluid, hydraulic oil, and Diesel Exhaust Fluid (DEF) to be delivered in bulk to the Fleet Maintenance Center. Deliveries occur on a weekly or bi-weekly basis. Vendors must provide unit pricing including delivery fees but excluding sales tax (which will be charged at 7%). Proposals are due by 3:00 PM EST on June 15, 2026, via email or hardcopy submission. Questions are due by June 5, 2026.
Proposal Form, Manufacturer/Model/Part Number list, Price on all oil types
Criteria listed in Section XVI
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Summary
The City of Jacksonville is soliciting proposals for the on-demand purchase of Bulk Oils for its Fleet Maintenance Department.
The contract term is three years, from July 1, 2026, to June 30, 2029, with two optional one-year extensions. Required products include industrial or professional grade motor oil, transmission fluid, hydraulic oil, and Diesel Exhaust Fluid (DEF) to be delivered in bulk to the Fleet Maintenance Center. Deliveries occur on a weekly or bi-weekly basis. Vendors must provide unit pricing including delivery fees but excluding sales tax (which will be charged at 7%). Proposals are due by 3:00 PM EST on June 15, 2026, via email or hardcopy submission. Questions are due by June 5, 2026.
EVALUATION CRITERIA
Criteria listed in Section XVI
REQUIRED DELIVERABLES
3- Proposal Form
- Manufacturer/Model/Part Number list
- Price on all oil types
- Submit to
- 350 C South Marine Blvd, Jacksonville, NC 28540
- Scope location
- Jacksonville, NC
Questions about this RFP
How do I respond to this RFP from City of Jacksonville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 350 C South Marine Blvd, Jacksonville, NC 28540. For questions, contact Melissa Scott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Jacksonville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Scott at (910) 938-6501. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Form, Manufacturer/Model/Part Number list, Price on all oil types. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Criteria listed in Section XVI" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Jacksonville?
All active and historical solicitations from City of Jacksonville are tracked and searchable. As a city agency, City of Jacksonville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Jacksonville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jacksonville, NC. Review the full solicitation for detailed scope requirements.