City of Huntington Mechanical Maintenance Services RFP 2026
City of HuntingtonCity · Huntington, WV- Due
- May 19, 2026
- Deadline passed
- Posted
- Apr 2, 2026
- Contract term
- 1 year
- Primary contact
- Dan Underwood
- (304) 696-5540 ext 2015
The 30-second brief
The City of Huntington is seeking a West Virginia licensed contractor for comprehensive mechanical maintenance services for designated city facilities. This includes HVAC systems, preventive maintenance, component replacement, and emergency services for a one-year contract with renewal options up to five years.
Information showing previous history in Huntington, Documentation of local municipal experience, Certifications for equipment, Proof of physical proximity to Huntington, Willingness to work on all city HVAC equipment, West Virginia Contractors License, And hourly labor rates.
General Information (experience in local/WV market, convenient location), Key personnel experience (project team experience, certifications for specific HVAC systems, similar project experience, references), Statement of qualifications (max 20 pages, 12pt font), Previous project reference letters and contact information.
Hear what Huntington plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Huntington is seeking a West Virginia licensed contractor for comprehensive mechanical maintenance services for designated city facilities.
This includes HVAC systems, preventive maintenance, component replacement, and emergency services for a one-year contract with renewal options up to five years.
EVALUATION CRITERIA
General Information (experience in local/WV market, convenient location), Key personnel experience (project team experience, certifications for specific HVAC systems, similar project experience, references), Statement of qualifications (max 20 pages, 12pt font), Previous project reference letters and contact information.
REQUIRED DELIVERABLES
7- Information showing previous history in Huntington
- Documentation of local municipal experience
- Certifications for equipment
- Proof of physical proximity to Huntington
- Willingness to work on all city HVAC equipment
- West Virginia Contractors License
- Hourly labor rates
REQUIRED ATTACHMENTS
Attachment A (equipment list)
REQUIRED STAFFING
All services including for emergency call outs
- Submit to
- bidexpress.com
- Duration
- 60 months
- Scope location
- Huntington, WV
Questions about this RFP
How do I respond to this RFP from City of Huntington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: bidexpress.com. For questions, contact Dan Underwood.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Huntington in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Underwood at (304) 696-5540 ext 2015. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: All services including for emergency call outs. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Information showing previous history in Huntington, Documentation of local municipal experience, Certifications for equipment, Proof of physical proximity to Huntington, Willingness to work on all city HVAC equipment, West Virginia Contractors License, And hourly labor rates.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Information (experience in local/WV market, convenient location), Key personnel experience (project team experience, certifications for specific HVAC systems, similar project experience, refer..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Huntington?
All active and historical solicitations from City of Huntington are tracked and searchable. As a city agency, City of Huntington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (equipment list). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Huntington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huntington, WV. Review the full solicitation for detailed scope requirements.