City of Henderson HVAC Equipment RFP #25-27
City of HendersonCity · Henderson, KY- Due
- Jan 28, 2026
- Deadline passed
- Posted
- Dec 30, 2025
- Contract term
- 1 year
- Primary contact
- Dawn Winn
- 270-831-1290
The 30-second brief
Sealed bids are requested for the installation of HVAC equipment for the Public Safety Building. A mandatory pre-bid meeting is scheduled for January 14, 2026. Bids are due by January 28, 2026.
Lowest Evaluated Bid Price (Page 12)
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Summary
Sealed bids are requested for the installation of HVAC equipment for the Public Safety Building. A mandatory pre-bid meeting is scheduled for January 14, 2026. Bids are due by January 28, 2026.
EVALUATION CRITERIA
Lowest Evaluated Bid Price (Page 12)
REQUIRED ATTACHMENTS
3- Bid Bond
- Performance and Payment Bonds
- Licenses and Insurance (Pages 15-16)
- Submit to
- Office of the Assistant CFO, 222 First Street, Henderson, Kentucky, 42420
- Scope location
- Henderson Public Safety Building
Questions about this IFB
How do I respond to this IFB from City of Henderson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Assistant CFO, 222 First Street, Henderson, Kentucky, 42420. For questions, contact Dawn Winn.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Henderson in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dawn Winn at 270-831-1290. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Evaluated Bid Price (Page 12)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Henderson?
All active and historical solicitations from City of Henderson are tracked and searchable. As a city agency, City of Henderson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Performance and Payment Bonds, Licenses and Insurance (Pages 15-16). Review the full document from City of Henderson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Henderson Public Safety Building. Review the full solicitation for detailed scope requirements.