City of Harvard Comprehensive Parks and Recreation Master Plan RFP 2026
City of Harvard cityCity · Harvard, IL- Due
- Oct 12, 2026
- Deadline passed
- Duration
- 6 months
- Primary contact
- Debi Bejot
The 30-second brief
The City of Harvard is requesting proposals from qualified consulting firms to develop a Comprehensive Parks and Recreation Master Plan. The project involves a complete analysis of the existing 2015 plan, community needs assessment, and the creation of a long-range vision for the next 5 to 10 years covering 129 acres of parkland and 11 parks. Key tasks include community engagement, data collection (demographics, facility inventory, funding strategies), and the development of a strategic, capital, and financial action plan. The consultant will also provide branding/architectural guidelines and a capital replacement plan. Proposals are due by October 12, 2026, at 5:00 PM. A project budget of $25,000.00 has been established, with a projected completion timeline of six months from the award date.
Draft Parks Plan (10 printed copies + electronic), Final Parks Plan (20 printed copies + electronic), Two on-site presentations
Firm background and experience, methodology and approach, personnel qualifications, timeline, project costs
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Summary
The City of Harvard is requesting proposals from qualified consulting firms to develop a Comprehensive Parks and Recreation Master Plan.
The project involves a complete analysis of the existing 2015 plan, community needs assessment, and the creation of a long-range vision for the next 5 to 10 years covering 129 acres of parkland and 11 parks. Key tasks include community engagement, data collection (demographics, facility inventory, funding strategies), and the development of a strategic, capital, and financial action plan. The consultant will also provide branding/architectural guidelines and a capital replacement plan. Proposals are due by October 12, 2026, at 5:00 PM. A project budget of $25,000.00 has been established, with a projected completion timeline of six months from the award date.
EVALUATION CRITERIA
5- Firm background and experience
- Methodology and approach
- Personnel qualifications
- Timeline
- Project costs
REQUIRED DELIVERABLES
3- Draft Parks Plan (10 printed copies + electronic)
- Final Parks Plan (20 printed copies + electronic)
- Two on-site presentations
REQUIRED ATTACHMENTS
8- Letter of Submission
- Firm Background
- Narrative of Services
- Personnel Résumés
- Project Timeline
- Summary of Insurance
- Public Agency References
- Itemized Project Costs (sealed envelope)
- Submit to
- 201 W. Diggins Street, Harvard, IL 60033
- Scope location
- Harvard, IL
- Reported agency
- City of Harvard
Questions about this RFP
How do I respond to this RFP from City of Harvard city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 201 W. Diggins Street, Harvard, IL 60033. For questions, contact Debi Bejot.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Harvard city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debi Bejot. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Draft Parks Plan (10 printed copies + electronic), Final Parks Plan (20 printed copies + electronic), Two on-site presentations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm background and experience, methodology and approach, personnel qualifications, timeline, project costs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Harvard city?
All active and historical solicitations from City of Harvard city are tracked and searchable. As a city agency, City of Harvard city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Submission, Firm Background, Narrative of Services, Personnel Résumés, Project Timeline, Summary of Insurance, Public Agency References, Itemized Project Costs (sealed envelope). Review the full document from City of Harvard city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Harvard, IL. Review the full solicitation for detailed scope requirements.