City of Happy Valley Architecture, Engineering and Related Services RFP 2026
City of Happy ValleyCity · Happy Valley, OR- Due
- May 21, 2026
- Deadline passed
- Posted
- Apr 1, 2026
- Primary contact
- Dan Jung
- (503) 886-8443
The 30-second brief
The City of Happy Valley is seeking proposals from qualified firms for architectural, engineering, and related services for the planning, design, and construction of a new Public Works Facility. The project includes administrative office space, maintenance and warehouse functions, fleet and equipment facilities, and outdoor service yards.
Program validation summary, Site constraints and opportunities analysis, Basis of design narrative, Preliminary project schedule, Schematic design drawing set, Outline specifications, Preliminary utility and infrastructure concept, Construction cost estimate, Renderings, 50% Design Development documents, 100% Design Development documents, Updated Basis of Design, Coordinated system layouts, Updated construction cost estimate, Updated renderings, 75% Construction Documents/Bid/Permit Documents, 100% Construction Documents, Bid Set/Permit Set project manual and specifications, Permit Set code compliance documentation, Construction cost estimate, Land use and entitlement application materials, Permit application packages, Hearing presentations, Permitting and approvals matrix, Responses to bidder RFIs, Addenda documentation, Bid evaluation support, Submittal reviews and tracking, RFI responses, Site observation reports, Meeting participation and documentation, Punch list(s), Record drawings, Closeout documentation / as-built coordination, Risk register and ongoing updates, Coordination/issue tracking log, Mitigation strategies at key milestones
Firm Background (10 points), Project Team, Relevant Experience, and Project Management (35 points), Project Understanding and Approach (15 points), Quality/Cost Control (15 points), Scheduling and Phasing (15 points), Other Differentiators (10 Points)
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Summary
The City of Happy Valley is seeking proposals from qualified firms for architectural, engineering, and related services for the planning, design, and construction of a new Public Works Facility.
The project includes administrative office space, maintenance and warehouse functions, fleet and equipment facilities, and outdoor service yards.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
37- Program validation summary
- Site constraints and opportunities analysis
- Basis of design narrative
- Preliminary project schedule
- Schematic design drawing set
- Outline specifications
- Preliminary utility and infrastructure concept
- Construction cost estimate
- Renderings
- 50% Design Development documents
- 100% Design Development documents
- Updated Basis of Design
- Coordinated system layouts
- Updated construction cost estimate
- Updated renderings
- 75% Construction Documents/Bid/Permit Documents
- 100% Construction Documents
- Bid Set/Permit Set project manual and specifications
- Permit Set code compliance documentation
- Construction cost estimate
- Land use and entitlement application materials
- Permit application packages
- Hearing presentations
- Permitting and approvals matrix
- Responses to bidder RFIs
- Addenda documentation
- Bid evaluation support
- Submittal reviews and tracking
- RFI responses
- Site observation reports
- Meeting participation and documentation
- Punch list(s)
- Record drawings
- Closeout documentation / as-built coordination
- Risk register and ongoing updates
- Coordination/issue tracking log
- Mitigation strategies at key milestones
REQUIRED ATTACHMENTS
4- Statutorily Required Public Contracting Provisions (Attachment A)
- City Contract (Attachment B)
- Public Works Concept Planning (Attachment C)
- Preliminary Schedule (Attachment D)
- Submit to
- [email protected]
- Scope location
- Happy Valley, Oregon
Questions about this RFP
How do I respond to this RFP from City of Happy Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Dan Jung.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Happy Valley in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Jung at (503) 886-8443. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Program validation summary, Site constraints and opportunities analysis, Basis of design narrative, Preliminary project schedule, Schematic design drawing set, Outline specifications, Preliminary utility and infrastructure concept, Construction cost estimate, Renderings, 50% Design Development docum. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Background (10 points), Project Team, Relevant Experience, and Project Management (35 points), Project Understanding and Approach (15 points), Quality/Cost Control (15 points), Scheduling and Pha..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Happy Valley?
All active and historical solicitations from City of Happy Valley are tracked and searchable. As a city agency, City of Happy Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statutorily Required Public Contracting Provisions (Attachment A), City Contract (Attachment B), Public Works Concept Planning (Attachment C), Preliminary Schedule (Attachment D). Review the full document from City of Happy Valley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Happy Valley, Oregon. Review the full solicitation for detailed scope requirements.