City of Hammond - Generator Preventative Maintenance and Repair - RFP 27-12 (2026)
City of HammondCity · Hammond, LA- Due
- Aug 14, 2026
- Deadline passed
- Posted
- Jul 23, 2026
- Contract term
- 1 year
- Primary contact
- Jana Soileau
- (985) 277-5633
The 30-second brief
The City of Hammond is seeking proposals for generator preventative maintenance and repair services across approximately 65 generators located at various city facilities, lift stations, water wells, and fire stations. The required scope includes one major annual inspection and three minor periodic inspections per year, turnkey operations covering labor, materials, equipment, fuel, transportation, and licensing, as well as 24x7 emergency call-out response within two hours. Minor inspections include fluid checks, filter replacements, electrical testing, and battery assessments; major inspections include comprehensive operational runs and two-hour full load testing. The contract term is one year from October 1, 2026 through September 30, 2027, with options for two additional one-year periods. Proposals are due by August 14, 2026, at 10:00 a.m. CT, and can be submitted electronically via Bid Express or as sealed paper proposals to the Purchasing Department.
Compliance with RFP Requirements 15, Qualifications and Experience 20, Technical Approach and Understanding 20, Service Capability and Response Time 20, References and Past Performance 10, Cost Proposal 15
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Summary
The City of Hammond is seeking proposals for generator preventative maintenance and repair services across approximately 65 generators located at various city facilities, lift stations, water wells, and fire stations.
The required scope includes one major annual inspection and three minor periodic inspections per year, turnkey operations covering labor, materials, equipment, fuel, transportation, and licensing, as well as 24x7 emergency call-out response within two hours. Minor inspections include fluid checks, filter replacements, electrical testing, and battery assessments; major inspections include comprehensive operational runs and two-hour full load testing. The contract term is one year from October 1, 2026 through September 30, 2027, with options for two additional one-year periods. Proposals are due by August 14, 2026, at 10:00 a.m. CT, and can be submitted electronically via Bid Express or as sealed paper proposals to the Purchasing Department.
EVALUATION CRITERIA
6- Compliance with RFP Requirements 15
- Qualifications and Experience 20
- Technical Approach and Understanding 20
- Service Capability and Response Time 20
- References and Past Performance 10
- Cost Proposal 15
REQUIRED STAFFING
3- Submit to
- https://www.bidexpress.com or City of Hammond Purchasing Department, 310 E. Charles St., P.O. Box 2788, Hammond, LA 70404
- Duration
- 12 months
- Scope location
- Hammond, LA
Questions about this RFP
How do I respond to this RFP from City of Hammond?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. Submissions should be delivered to: https://www.bidexpress.com or City of Hammond Purchasing Department, 310 E. Charles St., P.O. Box 2788, Hammond, LA 70404. For questions, contact Jana Soileau.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hammond in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jana Soileau at (985) 277-5633. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Industrial, Master, Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with RFP Requirements 15, Qualifications and Experience 20, Technical Approach and Understanding 20, Service Capability and Response Time 20, References and Past Performance 10, Cost Propos..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hammond?
All active and historical solicitations from City of Hammond are tracked and searchable. As a city agency, City of Hammond regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Hammond for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hammond, LA. Review the full solicitation for detailed scope requirements.