City of Grants Pass Wastewater System Engineering Services RFQ 2026
City of Grants PassCity · Grants Pass, OR- Due
- Aug 19, 2026
- Deadline passed
- Posted
- Jul 29, 2026
- Contract term
- 5 years
- Primary contact
- Wade Elliott
- (541) 450-6110
The 30-second brief
The City of Grants Pass is seeking qualifications from engineering firms for a five-year Master Services Agreement covering the Water Restoration Plant (WRP) and wastewater collections system. Scope includes updating the WRP facilities plan, seismic upgrades to the administration building, secondary clarifier rehabilitation, replacement of Trojan UV systems, lift station work, headworks bar-screen, belt press, and electrical/control system upgrades (Robicon VFDs and PLCs). The project also involves Redwood Conveyance upgrades and updates to Sewer Use codes and Pretreatment Programs. A non-mandatory on-site meeting is scheduled for August 11, 2026. Qualifications and a separate sealed cost proposal for key personnel rates are due by August 19, 2026.
Statements of Qualifications (SOQ), Cost Proposal (Rates for key personnel), Schedule of values
SOQ evaluation, Oral presentation (optional), Ability to follow directions
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Summary
The City of Grants Pass is seeking qualifications from engineering firms for a five-year Master Services Agreement covering the Water Restoration Plant (WRP) and wastewater collections system.
Scope includes updating the WRP facilities plan, seismic upgrades to the administration building, secondary clarifier rehabilitation, replacement of Trojan UV systems, lift station work, headworks bar-screen, belt press, and electrical/control system upgrades (Robicon VFDs and PLCs). The project also involves Redwood Conveyance upgrades and updates to Sewer Use codes and Pretreatment Programs. A non-mandatory on-site meeting is scheduled for August 11, 2026. Qualifications and a separate sealed cost proposal for key personnel rates are due by August 19, 2026.
EVALUATION CRITERIA
3- SOQ evaluation
- Oral presentation (optional)
- Ability to follow directions
REQUIRED DELIVERABLES
3- Statements of Qualifications (SOQ)
- Cost Proposal (Rates for key personnel)
- Schedule of values
REQUIRED STAFFING
Key personnel
- Submit to
- [email protected]
- Scope location
- Grants Pass, OR
Questions about this RFQ
How do I respond to this RFQ from City of Grants Pass?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Wade Elliott.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Grants Pass in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Wade Elliott at (541) 450-6110. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Key personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Statements of Qualifications (SOQ), Cost Proposal (Rates for key personnel), Schedule of values. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "SOQ evaluation, Oral presentation (optional), Ability to follow directions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Grants Pass?
All active and historical solicitations from City of Grants Pass are tracked and searchable. As a city agency, City of Grants Pass regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Grants Pass for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grants Pass, OR. Review the full solicitation for detailed scope requirements.