City of Geneva - Vulcan Rato Replacement - Bid No. 26-3 (2026)
City of GenevaCity · Geneva, IL- Due
- Nov 2, 2026
- 5 days left
- Posted
- Oct 16, 2026
- Primary contact
- Aaron Holton
- (630) 232-3273
The 30-second brief
The City of Geneva is seeking bids for the replacement of a Vulcan RATO coupling at the Geneva Generation Facility, Bid No. 26-3. The work consists of disassembly, removal, installation, reassembly, and functional testing of a Vulcan RATO-S 331Y coupling between a Caterpillar GCM34-16 Prime Mover engine and a LeRoy Solmer SA 58 UL105 generator. The City will provide the Vulcan RATO coupling, while the contractor supplies labor, necessary alignment tooling, vibration recording equipment, and tools. Bids are due by November 2, 2026, at 10:00 A.M. Requirements include prevailing wage rates, compliance with Illinois Compiled Statutes, and submission in duplicate on City of Geneva bid forms.
Disassembly and removal of failed Vulcan RATO coupling; Cleaning and inspection of coupling flanges; Installation of new City provided Vulcan RATO coupling; Test run engine to full load and record vibration readings; Reports for all work and testing provided in PDF or other suitable format
Time of completion or delivery, materials, method of construction, experience, responsibility of the bidder
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Summary
The City of Geneva is seeking bids for the replacement of a Vulcan RATO coupling at the Geneva Generation Facility, Bid No. 26-3.
The work consists of disassembly, removal, installation, reassembly, and functional testing of a Vulcan RATO-S 331Y coupling between a Caterpillar GCM34-16 Prime Mover engine and a LeRoy Solmer SA 58 UL105 generator. The City will provide the Vulcan RATO coupling, while the contractor supplies labor, necessary alignment tooling, vibration recording equipment, and tools. Bids are due by November 2, 2026, at 10:00 A.M. Requirements include prevailing wage rates, compliance with Illinois Compiled Statutes, and submission in duplicate on City of Geneva bid forms.
EVALUATION CRITERIA
5- Time of completion or delivery
- Materials
- Method of construction
- Experience
- Responsibility of the bidder
REQUIRED DELIVERABLES
5- Disassembly and removal of failed Vulcan RATO coupling
- Cleaning and inspection of coupling flanges
- Installation of new City provided Vulcan RATO coupling
- Test run engine to full load and record vibration readings
- Reports for all work and testing provided in PDF or other suitable format
REQUIRED ATTACHMENTS
Bid bond or cashier's or certified check in the amount of $1000.00, Certification of Compliance, Form of Proposal
REQUIRED STAFFING
5- Submit to
- City Administrator, City of Geneva, 22 South First Street, Geneva, IL 60134
- Scope location
- Geneva, IL
Questions about this BID
How do I respond to this Bid from City of Geneva?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Administrator, City of Geneva, 22 South First Street, Geneva, IL 60134. For questions, contact Aaron Holton.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Geneva in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Holton at (630) 232-3273. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: TRAVEL, PER DIEM, LABOR, TOOLS & EQUIPMENT, MISC.. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Disassembly and removal of failed Vulcan RATO coupling; Cleaning and inspection of coupling flanges; Installation of new City provided Vulcan RATO coupling; Test run engine to full load and record vibration readings; Reports for all work and testing provided in PDF or other suitable format. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Time of completion or delivery, materials, method of construction, experience, responsibility of the bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Geneva?
All active and historical solicitations from City of Geneva are tracked and searchable. As a city agency, City of Geneva regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond or cashier's or certified check in the amount of $1000.00, Certification of Compliance, Form of Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Geneva for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Geneva, IL. Review the full solicitation for detailed scope requirements.