City of Gastonia 2026 Cooling Station RFP
City of GastoniaCity · Gastonia, NC- Due
- Apr 16, 2026
- Deadline passed
- Posted
- Mar 11, 2026
- Primary contact
- Danette Dye
- (704) 866-6758
The 30-second brief
The City of Gastonia is seeking proposals from qualified organizations to operate a Cooling Station for the 2026 Summer season. The station will provide temporary relief from extreme heat for individuals experiencing homelessness or housing instability. Operations will be activated when temperatures reach or exceed 95°F.
Facility operation, Staffing, Intake, Data collection, Reporting, Supplies, Housekeeping, Policy development, Space for case management, Notification of operational days, Volunteer screening and handbook, Accommodation for service animals, Compliance with North Carolina Fire Code.
Agency Experience, Staffing, Communication, Fiscal Management, Location.
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Summary
The City of Gastonia is seeking proposals from qualified organizations to operate a Cooling Station for the 2026 Summer season.
The station will provide temporary relief from extreme heat for individuals experiencing homelessness or housing instability. Operations will be activated when temperatures reach or exceed 95°F.
EVALUATION CRITERIA
5- Agency Experience
- Staffing
- Communication
- Fiscal Management
- Location
REQUIRED DELIVERABLES
13- Facility operation
- Staffing
- Intake
- Data collection
- Reporting
- Supplies
- Housekeeping
- Policy development
- Space for case management
- Notification of operational days
- Volunteer screening and handbook
- Accommodation for service animals
- Compliance with North Carolina Fire Code
REQUIRED ATTACHMENTS
9- Proposal Coversheet
- Insurance Coverage Proof
- UEI registration
- Resumes
- Board Roster
- Board Meeting Minutes
- Proposed Line-Item Budget
- Photos of Location
- Inspection Reports
- Submit to
- Email, USPS Mail, or Courier/Hand Delivery
- Scope location
- Gastonia, North Carolina
Questions about this RFP
How do I respond to this RFP from City of Gastonia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email, USPS Mail, or Courier/Hand Delivery. For questions, contact Danette Dye.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gastonia in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Danette Dye at (704) 866-6758. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Facility operation, Staffing, Intake, Data collection, Reporting, Supplies, Housekeeping, Policy development, Space for case management, Notification of operational days, Volunteer screening and handbook, Accommodation for service animals, Compliance with North Carolina Fire Code.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Agency Experience, Staffing, Communication, Fiscal Management, Location." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gastonia?
All active and historical solicitations from City of Gastonia are tracked and searchable. As a city agency, City of Gastonia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Coversheet, Insurance Coverage Proof, UEI registration, Resumes, Board Roster, Board Meeting Minutes, Proposed Line-Item Budget, Photos of Location, Inspection Reports.. Review the full document from City of Gastonia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gastonia, North Carolina. Review the full solicitation for detailed scope requirements.