City of Gardner Pavement Condition Assessment RFP - PW6039
City of GardnerCity · Gardner, KS- Due
- Mar 10, 2026
- Deadline passed
- Posted
- Feb 17, 2026
- Primary contact
- John Trickett
- (913) 856-0920
The 30-second brief
The City of Gardner is requesting proposals from vendors with expertise in pavement assessment and pavement management to perform a Pavement Condition Index (PCI) survey to analyze and inventory the existing conditions of all City maintained roadways. In addition to the PCI, the selected firm will develop and furnish a Pavement Management Program to provide recommendations to optimize short-term and multi-year street maintenance and reconstruction projects based on available budget scenarios. The project involves approximately 245 lane miles of road, including arterial, collector, and local streets, as well as sidewalks, trails, curbs, and gutters within Gardner, Kansas. Vendors will provide pavement data collection utilizing AI and GIS mapping, along with software capable of running budgetary scenarios and degrading surveyed PCIs over time. Proposals are due by Tuesday, March 10, 2026, at 10:00 AM, with a pre-proposal question deadline of March 4, 2026.
Cost per lane mile of road, Cost per mile of curb, Cost per mile of sidewalk & trail, Cost for software including initial setup and annual licensing costs, Detailed Schedule, Summary of recommended pavement management software
Submitted information, costs, overall best value
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Summary
The City of Gardner is requesting proposals from vendors with expertise in pavement assessment and pavement management to perform a Pavement Condition Index (PCI) survey to analyze and inventory the existing conditions of all City maintained roadways.
In addition to the PCI, the selected firm will develop and furnish a Pavement Management Program to provide recommendations to optimize short-term and multi-year street maintenance and reconstruction projects based on available budget scenarios. The project involves approximately 245 lane miles of road, including arterial, collector, and local streets, as well as sidewalks, trails, curbs, and gutters within Gardner, Kansas. Vendors will provide pavement data collection utilizing AI and GIS mapping, along with software capable of running budgetary scenarios and degrading surveyed PCIs over time. Proposals are due by Tuesday, March 10, 2026, at 10:00 AM, with a pre-proposal question deadline of March 4, 2026.
EVALUATION CRITERIA
3- Submitted information
- Costs
- Overall best value
REQUIRED DELIVERABLES
6- Cost per lane mile of road
- Cost per mile of curb
- Cost per mile of sidewalk & trail
- Cost for software including initial setup and annual licensing costs
- Detailed Schedule
- Summary of recommended pavement management software
REQUIRED ATTACHMENTS
Letter of Transmittal, Proposal
- Submit to
- City of Gardner, Attn: City Clerk, 120 E Main Street, Gardner, KS 66030
- Scope location
- Gardner, KS
Questions about this RFP
How do I respond to this RFP from City of Gardner?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Gardner, Attn: City Clerk, 120 E Main Street, Gardner, KS 66030. For questions, contact John Trickett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gardner in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Trickett at (913) 856-0920. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost per lane mile of road, Cost per mile of curb, Cost per mile of sidewalk & trail, Cost for software including initial setup and annual licensing costs, Detailed Schedule, Summary of recommended pavement management software. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Submitted information, costs, overall best value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gardner?
All active and historical solicitations from City of Gardner are tracked and searchable. As a city agency, City of Gardner regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Proposal. Review the full document from City of Gardner for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gardner, KS. Review the full solicitation for detailed scope requirements.