City of Garden HVAC Preventative Maintenance Services Bid 2025-12-15-1000
City of GardenCity · Garden City, MI- Due
- Dec 15, 2025
- Deadline passed
- Posted
- Dec 1, 2025
The 30-second brief
The City of Garden is soliciting bids for HVAC Preventative Maintenance Services for all city buildings under Bid number 2025-12-15-1000. The scope includes two semi-annual preventative maintenance visits covering labor, travel, filters, belts, and condenser cleaning at nine specific locations including City Hall, the Police Department, Fire Department, DPW Garage, Civic Arena, and the Maplewood Community Center. The contract also covers non-preventative maintenance service calls with tiered response times for emergency (4 hours), urgent (24 hours), and non-urgent (48-72 hours) needs. Physical bid submissions consisting of two copies in a sealed envelope are due by December 15, 2025, at 10:01 AM, with a public bid opening scheduled for 10:00 AM the same day.
2 copies of bid proposal
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Summary
The City of Garden is soliciting bids for HVAC Preventative Maintenance Services for all city buildings under Bid number 2025-12-15-1000.
The scope includes two semi-annual preventative maintenance visits covering labor, travel, filters, belts, and condenser cleaning at nine specific locations including City Hall, the Police Department, Fire Department, DPW Garage, Civic Arena, and the Maplewood Community Center. The contract also covers non-preventative maintenance service calls with tiered response times for emergency (4 hours), urgent (24 hours), and non-urgent (48-72 hours) needs. Physical bid submissions consisting of two copies in a sealed envelope are due by December 15, 2025, at 10:01 AM, with a public bid opening scheduled for 10:00 AM the same day.
REQUIRED DELIVERABLES
2 copies of bid proposal
REQUIRED ATTACHMENTS
sealed envelope marked sealed bid for HVAC Services
- Submit to
- Physical Bid Submission: Submit 2 copies of bid proposal in one sealed envelope
- Scope location
- Garden City, MI
Questions about this BID
How do I respond to this Bid from City of Garden?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Physical Bid Submission: Submit 2 copies of bid proposal in one sealed envelope.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Garden in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: 2 copies of bid proposal. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Garden?
All active and historical solicitations from City of Garden are tracked and searchable. As a city agency, City of Garden regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: sealed envelope marked sealed bid for HVAC Services. Review the full document from City of Garden for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Garden City, MI. Review the full solicitation for detailed scope requirements.