City of Gaithersburg - Installation of New Bus Shelters & Associated Site Improvements - RFP2027-011 (2026)
City of GaithersburgCity · Gaithersburg, MD- Due
- Dec 9, 2026
- 41 days left
- Posted
- Oct 20, 2026
The 30-second brief
The City of Gaithersburg is seeking sealed proposals for the procurement, site preparation, construction, installation, and commissioning of eight new ADA compliant bus shelters across selected bus stops in the City. The project will replace existing inadequate infrastructure and introduce modern shelters equipped with solar lighting and advertising panels. The base scope requires installing new shelters in eight selected locations out of eleven identified sites on City Right of Way, with a total construction budget of $300,000. Work includes site verification, demolition and removal of existing infrastructure, grading and earthwork, construction of reinforced concrete pads, procurement and installation of Brasco Eclipse Series or equal shelters with tempered glass and aluminum framing, installation of independent solar lighting systems and advertising display boxes, traffic control, and final cleanup. Proposals are due by December 9, 2026, at 5:00 PM. An optional pre-submission meeting is scheduled for October 29, 2026, at 11:00 AM at the Department of Public Works. Questions are due by November 18, 2026. Required qualifications include five years of experience in similar services and an on-site supervisor with an active OSHA 30-hour certification.
Completed installation of 8 shelters with concrete pads, Benches, Solar lighting, And ad panels; As built drawings, Shop drawings and specifications; Warranty certificate
Demonstrated understanding of the requirement - 20 pts, Organization and staff experience - 40 pts, References - 10 pts, Pricing - 30 pts
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Summary
The City of Gaithersburg is seeking sealed proposals for the procurement, site preparation, construction, installation, and commissioning of eight new ADA compliant bus shelters across selected bus stops in the City.
The project will replace existing inadequate infrastructure and introduce modern shelters equipped with solar lighting and advertising panels. The base scope requires installing new shelters in eight selected locations out of eleven identified sites on City Right of Way, with a total construction budget of $300,000. Work includes site verification, demolition and removal of existing infrastructure, grading and earthwork, construction of reinforced concrete pads, procurement and installation of Brasco Eclipse Series or equal shelters with tempered glass and aluminum framing, installation of independent solar lighting systems and advertising display boxes, traffic control, and final cleanup. Proposals are due by December 9, 2026, at 5:00 PM. An optional pre-submission meeting is scheduled for October 29, 2026, at 11:00 AM at the Department of Public Works. Questions are due by November 18, 2026. Required qualifications include five years of experience in similar services and an on-site supervisor with an active OSHA 30-hour certification.
EVALUATION CRITERIA
4- Demonstrated understanding of the requirement - 20 pts
- Organization and staff experience - 40 pts
- References - 10 pts
- Pricing - 30 pts
REQUIRED DELIVERABLES
3- Completed installation of 8 shelters with concrete pads, Benches, Solar lighting, And ad panels
- As built drawings, Shop drawings and specifications
- Warranty certificate
REQUIRED ATTACHMENTS
10- Bid bond
- Addendum and Amendment Acknowledgement
- Affidavit of Qualification to Bid/Propose
- Bid/Proposal Submission Certification
- References
- List of Subcontractors
- Conflict of Interest Certification
- Litigation and Lien Information
- W-9
- Vendor Registration form
- Submit to
- [email protected]
- Scope location
- Gaithersburg, Maryland
Questions about this RFP
How do I respond to this RFP from City of Gaithersburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gaithersburg in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed installation of 8 shelters with concrete pads, Benches, Solar lighting, And ad panels; As built drawings, Shop drawings and specifications; Warranty certificate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated understanding of the requirement - 20 pts, Organization and staff experience - 40 pts, References - 10 pts, Pricing - 30 pts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gaithersburg?
All active and historical solicitations from City of Gaithersburg are tracked and searchable. As a city agency, City of Gaithersburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond, Addendum and Amendment Acknowledgement, Affidavit of Qualification to Bid/Propose, Bid/Proposal Submission Certification, References, List of Subcontractors, Conflict of Interest Certificati. Review the full document from City of Gaithersburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gaithersburg, Maryland. Review the full solicitation for detailed scope requirements.