City of Freeport - Hay Ground Lease at Albertus Airport - Bid #2026-005 (2026)
City of FreeportCity · Freeport, IL- Due
- Apr 30, 2026
- Deadline passed
- Posted
- Apr 19, 2026
- Contract term
- 3 years
- Primary contact
- Pat Ingram
- (815) 618-9919
The 30-second brief
The City of Freeport is accepting sealed bids for the lease of approximately 185.67 acres of hay ground located at Albertus Airport in Silver Creek Township. The lease is for the production and harvesting of hay only and vegetation management for a three-year term ending October 1, 2029. Sealed bids will be received until 10:00 a.m. (Local Time) on Thursday, April 30, 2026, at the City Clerk's office, City of Freeport City Hall, 314 W. Stephenson Street, Freeport, IL 61032. A 10% bid bond must accompany all bids, and the successful bidder will be required to provide performance assurance and insurance coverage. For questions, contact Pat Ingram, Operations Superintendent, at 815-618-9919 or Randi Kolhbauer, EHSO Coordinator, at 815-618-2207.
Lease of approximately 185.67 acres of hay ground for hay production, Mowing, And leaf incorporation
Lowest responsible bidder
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Summary
The City of Freeport is accepting sealed bids for the lease of approximately 185.67 acres of hay ground located at Albertus Airport in Silver Creek Township.
The lease is for the production and harvesting of hay only and vegetation management for a three-year term ending October 1, 2029. Sealed bids will be received until 10:00 a.m. (Local Time) on Thursday, April 30, 2026, at the City Clerk's office, City of Freeport City Hall, 314 W. Stephenson Street, Freeport, IL 61032. A 10% bid bond must accompany all bids, and the successful bidder will be required to provide performance assurance and insurance coverage. For questions, contact Pat Ingram, Operations Superintendent, at 815-618-9919 or Randi Kolhbauer, EHSO Coordinator, at 815-618-2207.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
Lease of approximately 185.67 acres of hay ground for hay production, Mowing, And leaf incorporation
REQUIRED ATTACHMENTS
7- Bid Proposal Form
- Bid Bond of 10%
- 5 Years of similar work references
- Lease Agreement and Required Documentation
- State of Illinois Pesticide Applicators License
- Proof of insurance
- Hold Harmless Agreement
- Submit to
- City Clerk's office, City of Freeport City Hall, 314 W. Stephenson Street, Freeport, IL 61032
- Scope location
- Freeport, IL
Questions about this BID
How do I respond to this Bid from City of Freeport?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk's office, City of Freeport City Hall, 314 W. Stephenson Street, Freeport, IL 61032. For questions, contact Pat Ingram.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Freeport in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pat Ingram at (815) 618-9919. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lease of approximately 185.67 acres of hay ground for hay production, Mowing, And leaf incorporation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Freeport?
All active and historical solicitations from City of Freeport are tracked and searchable. As a city agency, City of Freeport regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal Form, Bid Bond of 10%, 5 Years of similar work references, Lease Agreement and Required Documentation, State of Illinois Pesticide Applicators License, proof of insurance, Hold Harmless A. Review the full document from City of Freeport for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Freeport, IL. Review the full solicitation for detailed scope requirements.