City of Fredericksburg RFP 26-0021 Tree Planting and Maintenance Contract 2026
City of FredericksburgCity · Fredericksburg, VA- Due
- Apr 6, 2026
- Deadline passed
- Posted
- Mar 2, 2026
- Contract term
- 1 year
- Primary contact
- Josh McCormack
The 30-second brief
The City of Fredericksburg is seeking to establish a master ordering term agreement with one or more qualified professional landscape companies to plant trees and maintain them for two growing seasons. Projects will be assigned on an as-needed basis.
Tree planting, Tree maintenance, Structural pruning, Watering, Fertilization, Rubber mulch installation, GIS inventorying.
Qualifications, Implementation, Experience, Price
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Summary
The City of Fredericksburg is seeking to establish a master ordering term agreement with one or more qualified professional landscape companies to plant trees and maintain them for two growing seasons. Projects will be assigned on an as-needed basis.
EVALUATION CRITERIA
4- Qualifications
- Implementation
- Experience
- Price
REQUIRED DELIVERABLES
7- Tree planting
- Tree maintenance
- Structural pruning
- Watering
- Fertilization
- Rubber mulch installation
- GIS inventorying
REQUIRED ATTACHMENTS
9- Vendor Data Sheet
- State Corporation Commission Form
- Proprietary and Confidential Information
- Price Sheet
- Developing A Preventive Pruning Program: Young Trees
- Street Tree List
- Mulching Standards
- City of Fredericksburg guidelines for Street Tree Planting
- Sample Task Order
- Duration
- 24 months
- Scope location
- Fredericksburg, VA
Questions about this RFP
How do I respond to this RFP from City of Fredericksburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Josh McCormack.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Fredericksburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Josh McCormack. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Tree planting, Tree maintenance, Structural pruning, Watering, Fertilization, Rubber mulch installation, GIS inventorying.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, Implementation, Experience, Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fredericksburg?
All active and historical solicitations from City of Fredericksburg are tracked and searchable. As a city agency, City of Fredericksburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Data Sheet, State Corporation Commission Form, Proprietary and Confidential Information, Price Sheet, Developing A Preventive Pruning Program: Young Trees, Street Tree List, Mulching Standards,. Review the full document from City of Fredericksburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fredericksburg, VA. Review the full solicitation for detailed scope requirements.