City of Franklin IFB - On-Call and Preventative Maintenance - HVAC-KMC Controls 2026
City of FranklinCity · Franklin, MA- Due
- Apr 1, 2026
- Deadline passed
- Posted
- Mar 12, 2026
- Primary contact
- Pam Vickery
- (508) 553-4835
The 30-second brief
The Town of Franklin is soliciting bids for a multi-year contract for on-call and preventative maintenance of HVAC systems and KMC Controls across various town and school buildings. In accordance with MGL c. 149, bidders must provide a Certificate of Eligibility in HVAC from the Division of Capital Asset Management and Maintenance (DCAMM) along with a current DCAMM Update Statement. Additionally, firms must provide an authorization letter from the manufacturer qualifying them for work on KMC control systems. Bids are due by April 1, 2026, at 10:00 AM and should be delivered to Pam Vickery at the Franklin Municipal Building. A public bid opening will be held in Room 205.
Certificate of Eligibility in HVAC from Capital Asset Management, Commonwealth of MA DCAMM Update Statement, Manufacturer authorization letter for KMC control systems
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Summary
The Town of Franklin is soliciting bids for a multi-year contract for on-call and preventative maintenance of HVAC systems and KMC Controls across various town and school buildings.
In accordance with MGL c. 149, bidders must provide a Certificate of Eligibility in HVAC from the Division of Capital Asset Management and Maintenance (DCAMM) along with a current DCAMM Update Statement. Additionally, firms must provide an authorization letter from the manufacturer qualifying them for work on KMC control systems. Bids are due by April 1, 2026, at 10:00 AM and should be delivered to Pam Vickery at the Franklin Municipal Building. A public bid opening will be held in Room 205.
REQUIRED DELIVERABLES
Certificate of Eligibility in HVAC from Capital Asset Management, Commonwealth of MA DCAMM Update Statement, Manufacturer authorization letter for KMC control systems
REQUIRED ATTACHMENTS
3- Certificate of Eligibility
- DCAMM Update Statement
- Manufacturer Authorization Letter
- Submit to
- Pam Vickery, Franklin Municipal Building
- Scope location
- Franklin, MA
Questions about this IFB
How do I respond to this IFB from City of Franklin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Pam Vickery, Franklin Municipal Building. For questions, contact Pam Vickery.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Franklin in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pam Vickery at (508) 553-4835. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Certificate of Eligibility in HVAC from Capital Asset Management, Commonwealth of MA DCAMM Update Statement, Manufacturer authorization letter for KMC control systems. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Franklin?
All active and historical solicitations from City of Franklin are tracked and searchable. As a city agency, City of Franklin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Eligibility, DCAMM Update Statement, Manufacturer Authorization Letter. Review the full document from City of Franklin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Franklin, MA. Review the full solicitation for detailed scope requirements.