City of Fort Smith SCBA and Equipment Procurement RFP 4801-0814-BA 2026
City of Fort SmithCity · Fort Smith, AR- Due
- Aug 14, 2026
- Deadline passed
- Posted
- Jul 30, 2026
- Primary contact
- Corey Vaughn
- (479) 308-3331
The 30-second brief
The City of Fort Smith Fire Department is procuring 73 SCBA units, 146 cylinders, and 150 facepieces supported by a FEMA grant. Proposals are due by August 14, 2026, and must include two evaluation units for inspection.
73 SCBA Units, 146 Bottles, 150 Facepieces, 2 evaluation units, Manufacturer production testing documentation, Equipment manuals
Compliance with specifications, Equipment performance and durability, Total cost of ownership, Warranty and maintenance support, Training provided, Delivery schedule, Wear trial and employee feedback
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Summary
The City of Fort Smith Fire Department is procuring 73 SCBA units, 146 cylinders, and 150 facepieces supported by a FEMA grant. Proposals are due by August 14, 2026, and must include two evaluation units for inspection.
EVALUATION CRITERIA
7- Compliance with specifications
- Equipment performance and durability
- Total cost of ownership
- Warranty and maintenance support
- Training provided
- Delivery schedule
- Wear trial and employee feedback
REQUIRED DELIVERABLES
6- 73 SCBA Units
- 146 Bottles
- 150 Facepieces
- 2 evaluation units
- Manufacturer production testing documentation
- Equipment manuals
REQUIRED ATTACHMENTS
4- Signed Signature Page
- Completed Specifications and Pricing Sheet
- Manufacturer standard warranty
- Optional quotation for non-grant items
- Submit to
- 200 North 5th Street, Fort Smith, AR 72901
- Scope location
- Fort Smith, AR
Questions about this RFP
How do I respond to this RFP from City of Fort Smith?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 North 5th Street, Fort Smith, AR 72901. For questions, contact Corey Vaughn.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Fort Smith in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Corey Vaughn at (479) 308-3331. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 73 SCBA Units, 146 Bottles, 150 Facepieces, 2 evaluation units, Manufacturer production testing documentation, Equipment manuals. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with specifications, Equipment performance and durability, Total cost of ownership, Warranty and maintenance support, Training provided, Delivery schedule, Wear trial and employee feedback" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fort Smith?
All active and historical solicitations from City of Fort Smith are tracked and searchable. As a city agency, City of Fort Smith regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Signature Page, Completed Specifications and Pricing Sheet, Manufacturer standard warranty, Optional quotation for non-grant items. Review the full document from City of Fort Smith for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fort Smith, AR. Review the full solicitation for detailed scope requirements.