City of Fort Atkinson Strategic Planning Facilitation Services RFP 2026
City of Fort AtkinsonCity · Fort Atkinson, WI- Due
- Aug 19, 2026
- Deadline passed
- Posted
- Jul 22, 2026
- Contract term
- 5 years
- Primary contact
- Rebecca Houseman
- (920) 397-9901
The 30-second brief
The City of Fort Atkinson is soliciting proposals from qualified consultants to facilitate the development of a comprehensive citywide Strategic Plan. The selected consultant will guide City operations, resource allocation, and community investment over a three- to five-year horizon. Scope includes conducting an organizational assessment, facilitating community and stakeholder engagement sessions, leading a strategic planning workshop with City leadership, and preparing a final plan with an implementation guide and monitoring framework. Proposers must demonstrate experience with at least three municipal strategic planning engagements in the last seven years. Proposals are due by August 19, 2026, via email to Sarah Weihert. A question deadline is set for July 31, 2026.
Organizational assessment, Community engagement sessions, Strategic Planning workshop, Draft Strategic Plan, Final Strategic Plan, Implementation guide, Monitoring framework, Council presentation
Qualifications and Experience (30%), Project Approach and Methodology (30%), Personnel (15%), References (10%), Fee Proposal (15%)
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Summary
The City of Fort Atkinson is soliciting proposals from qualified consultants to facilitate the development of a comprehensive citywide Strategic Plan.
The selected consultant will guide City operations, resource allocation, and community investment over a three- to five-year horizon. Scope includes conducting an organizational assessment, facilitating community and stakeholder engagement sessions, leading a strategic planning workshop with City leadership, and preparing a final plan with an implementation guide and monitoring framework. Proposers must demonstrate experience with at least three municipal strategic planning engagements in the last seven years. Proposals are due by August 19, 2026, via email to Sarah Weihert. A question deadline is set for July 31, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Organizational assessment
- Community engagement sessions
- Strategic Planning workshop
- Draft Strategic Plan
- Final Strategic Plan
- Implementation guide
- Monitoring framework
- Council presentation
REQUIRED ATTACHMENTS
9- Cover Letter
- Executive Summary
- Firm Qualifications
- Project Approach
- Resumes
- Fee Proposal
- References
- Sample Contract
- Proposer Certification
REQUIRED STAFFING
Lead consultant, Key project personnel
- Submit to
- [email protected]
- Scope location
- Fort Atkinson, WI
Questions about this RFP
How do I respond to this RFP from City of Fort Atkinson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Rebecca Houseman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Fort Atkinson in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rebecca Houseman at (920) 397-9901. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Lead consultant, Key project personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Organizational assessment, Community engagement sessions, Strategic Planning workshop, Draft Strategic Plan, Final Strategic Plan, Implementation guide, Monitoring framework, Council presentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (30%), Project Approach and Methodology (30%), Personnel (15%), References (10%), Fee Proposal (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fort Atkinson?
All active and historical solicitations from City of Fort Atkinson are tracked and searchable. As a city agency, City of Fort Atkinson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Executive Summary, Firm Qualifications, Project Approach, Resumes, Fee Proposal, References, Sample Contract, Proposer Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Fort Atkinson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fort Atkinson, WI. Review the full solicitation for detailed scope requirements.