City of Ferguson - Request for Proposals for Payroll Services - 2026
City of FergusonCity · Ferguson, MO- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Primary contact
- LaVetta Pearson
The 30-second brief
The City of Ferguson, Missouri is seeking proposals for a comprehensive time and labor, payroll, scheduling, and timekeeping solution to support approximately 160 year-round employees and a seasonal workforce of up to 250 employees between April and September. The scope includes payroll processing and tax services, time and labor management, scheduling, PTO and accruals, labor distribution, general ledger reporting, mobile applications with geo-fencing, employee and supervisor self-service, and integrations with MissionSquare Retirement 401(k) and Employee Navigator. Proposals are due by October 9, 2026, at 11:00 AM.
Payroll Processing and Tax Services, Time & Labor Management, Scheduling and Timekeeping, Time-Off Management, PTO, And Accruals, Labor Distribution, General Ledger (GL) Reporting, Reporting and Analytics, 401(k) Integration with MissionSquare Retirement, Employee Navigator Integration, Mobile Access and Employee/Supervisor Self-Service, Geo-Fencing and Location-Based Timekeeping
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Summary
The City of Ferguson, Missouri is seeking proposals for a comprehensive time and labor, payroll, scheduling, and timekeeping solution to support approximately 160 year-round employees and a seasonal workforce of up to 250 employees between April and September.
The scope includes payroll processing and tax services, time and labor management, scheduling, PTO and accruals, labor distribution, general ledger reporting, mobile applications with geo-fencing, employee and supervisor self-service, and integrations with MissionSquare Retirement 401(k) and Employee Navigator. Proposals are due by October 9, 2026, at 11:00 AM.
REQUIRED DELIVERABLES
13- Payroll Processing and Tax Services
- Time & Labor Management
- Scheduling and Timekeeping
- Time-Off Management
- PTO
- Accruals
- Labor Distribution
- General Ledger (GL) Reporting
- Reporting and Analytics
- 401(k) Integration with MissionSquare Retirement
- Employee Navigator Integration
- Mobile Access and Employee/Supervisor Self-Service
- Geo-Fencing and Location-Based Timekeeping
REQUIRED ATTACHMENTS
18- Cover Letter
- Executive Summary
- Company Background and Qualifications
- Proposed Solution and System Overview
- Functional Capabilities
- Implementation and Data Migration
- Integrations and Data Exchange
- Security and Compliance
- Customer Support and Service Levels
- Training and User Support
- Pricing and Fees
- Payment Schedule and Terms
- Customer References
- Proposed Contract Terms
- Exceptions
- Limitations
- Clarifications
- Additional Information
- Submit to
- [email protected]
- Scope location
- Ferguson, MO
Questions about this RFP
How do I respond to this RFP from City of Ferguson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact LaVetta Pearson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ferguson in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is LaVetta Pearson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Payroll Processing and Tax Services, Time & Labor Management, Scheduling and Timekeeping, Time-Off Management, PTO, And Accruals, Labor Distribution, General Ledger (GL) Reporting, Reporting and Analytics, 401(k) Integration with MissionSquare Retirement, Employee Navigator Integration, Mobile Acces. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Ferguson?
All active and historical solicitations from City of Ferguson are tracked and searchable. As a city agency, City of Ferguson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Executive Summary, Company Background and Qualifications, Proposed Solution and System Overview, Functional Capabilities, Implementation and Data Migration, Integrations and Data Exchang. Review the full document from City of Ferguson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ferguson, MO. Review the full solicitation for detailed scope requirements.