City of Evart - Cemetery Sexton Services Request For Bids 2026
City of EvartCity · Evart, MI- Due
- Oct 21, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Pepper Lockhart
The 30-second brief
The City of Evart is seeking bids from qualified contractors and individuals to provide cemetery sexton and grounds keeping services on a contractual basis for a three-year term. Scope of work includes opening and closing graves, disinterment, foundations and placement, footing and monument construction, placement of cement vaults, leveling and seeding new and old graves, grass cutting, trimming, seasonal mowing, removing branches and litter, replacing soil and turf, topsoil and seed provision, storm damage restoration, leaf raking, snow removal, road sanding, pothole filling, grading, general cleanup, bathroom cleaning, and rubbish removal. Proposals must be received by 4:00 p.m. on Wednesday, October 21, 2026, submitted in a sealed envelope to the City of Evart, 200 S. Main St., Evart, MI 49631. Bidders must include a list of current clients, a minimum of three references, and employee count. Evaluation is based on qualifications, experience, compatibility, familiarity, and proposed fees.
Opening and closing graves, Disinterment services, Foundations and placement, Footing and monument construction, Placement of cement vaults, Leveling and seeding all new graves, Leveling and seeding old graves that have settled, Assist city in locating sites at the Cemetery, Cutting grass and trimming around stones and markers, Special mowing and trimming for Memorial Day and 4th of July, Removing branches, Saplings, Vines, And litter, Replacing soil and reseeding turf, Provide topsoil and seed, Removing dead flowers from new graves, Removing winter grave blankets and other grave decorations in spring and fall, Storm damage restoration, Raking leaves, Snow removal, Sand west road, Fill potholes and grade roads, General clean up, Clean and restock bathrooms weekly, Emptying all rubbish containers, Keep cemetery garage neat and orderly
Qualifications and experience of the bidder, compatibility of the firm/individual to work with City staff and officials, familiarity with and understanding of the City of Evart, proposed fees
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Summary
The City of Evart is seeking bids from qualified contractors and individuals to provide cemetery sexton and grounds keeping services on a contractual basis for a three-year term.
Scope of work includes opening and closing graves, disinterment, foundations and placement, footing and monument construction, placement of cement vaults, leveling and seeding new and old graves, grass cutting, trimming, seasonal mowing, removing branches and litter, replacing soil and turf, topsoil and seed provision, storm damage restoration, leaf raking, snow removal, road sanding, pothole filling, grading, general cleanup, bathroom cleaning, and rubbish removal. Proposals must be received by 4:00 p.m. on Wednesday, October 21, 2026, submitted in a sealed envelope to the City of Evart, 200 S. Main St., Evart, MI 49631. Bidders must include a list of current clients, a minimum of three references, and employee count. Evaluation is based on qualifications, experience, compatibility, familiarity, and proposed fees.
EVALUATION CRITERIA
Qualifications and experience of the bidder, compatibility of the firm/individual to work with City staff and officials, familiarity with and understanding of the City of Evart, proposed fees
REQUIRED DELIVERABLES
Opening and closing graves, Disinterment services, Foundations and placement, Footing and monument construction, Placement of cement vaults, Leveling and seeding all new graves, Leveling and seeding old graves that have settled, Assist city in locating sites at the Cemetery, Cutting grass and trimming around stones and markers, Special mowing and trimming for Memorial Day and 4th of July, Removing branches, Saplings, Vines, And litter, Replacing soil and reseeding turf, Provide topsoil and seed, Removing dead flowers from new graves, Removing winter grave blankets and other grave decorations in spring and fall, Storm damage restoration, Raking leaves, Snow removal, Sand west road, Fill potholes and grade roads, General clean up, Clean and restock bathrooms weekly, Emptying all rubbish containers, Keep cemetery garage neat and orderly
REQUIRED ATTACHMENTS
3- List of current clients
- Minimum of three references
- Workers Compensation Insurance Policy
- Submit to
- City of Evart, 200 S. Main St., Evart, MI 49631
- Scope location
- Evart, MI
Questions about this BID
How do I respond to this Bid from City of Evart?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Evart, 200 S. Main St., Evart, MI 49631. For questions, contact Pepper Lockhart.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Evart in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pepper Lockhart. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Opening and closing graves, Disinterment services, Foundations and placement, Footing and monument construction, Placement of cement vaults, Leveling and seeding all new graves, Leveling and seeding old graves that have settled, Assist city in locating sites at the Cemetery, Cutting grass and trimmi. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of the bidder, compatibility of the firm/individual to work with City staff and officials, familiarity with and understanding of the City of Evart, proposed fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evart?
All active and historical solicitations from City of Evart are tracked and searchable. As a city agency, City of Evart regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: list of current clients, minimum of three references, Workers Compensation Insurance Policy. Review the full document from City of Evart for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evart, MI. Review the full solicitation for detailed scope requirements.