City of Ephrata On-Call Land Surveying Services RFQ 2026
City of EphrataCity · Ephrata, WA- Due
- Nov 2, 2026
- 5 days left
- Posted
- Oct 12, 2026
- Contract term
- 3 years
- Primary contact
- Dave Bren
- (509) 754-4601
The 30-second brief
The City of Ephrata is soliciting Statements of Qualifications from qualified consulting firms to provide on-call land surveying activities in support of the City Engineering Department. The scope encompasses boundary and right-of-way research, monument research and recovery, easement research and legal descriptions, LOMA applications, utilities GPS mapping, UAS ground control, and topographic and site feature surveys. The contract is anticipated to begin November 16, 2026, for a term of three years, with an option to extend for two additional years through a negotiated hourly rate agreement. Submittals are due by 10:00 a.m. on November 2, 2026, and will be evaluated based on Ephrata area experience, staff and firm qualifications, approach, familiarity, and past performance.
Boundary / right-of-way research and field location, Monument research, Recovery, Permitting, And mapping, Easement research, Legal description preparation, Exhibit preparation, And field location, LOMA application and elevation certification, Utilities mapping, Ground control for UAS operations, Topographic and Site Feature Surveys
Ephrata area projects and experience, Qualifications of proposed project staff, Qualifications/expertise of firm, Approach to proposed work features, Familiarity with proposed work features, Past performance/references
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Summary
The City of Ephrata is soliciting Statements of Qualifications from qualified consulting firms to provide on-call land surveying activities in support of the City Engineering Department.
The scope encompasses boundary and right-of-way research, monument research and recovery, easement research and legal descriptions, LOMA applications, utilities GPS mapping, UAS ground control, and topographic and site feature surveys. The contract is anticipated to begin November 16, 2026, for a term of three years, with an option to extend for two additional years through a negotiated hourly rate agreement. Submittals are due by 10:00 a.m. on November 2, 2026, and will be evaluated based on Ephrata area experience, staff and firm qualifications, approach, familiarity, and past performance.
EVALUATION CRITERIA
6- Ephrata area projects and experience
- Qualifications of proposed project staff
- Qualifications/expertise of firm
- Approach to proposed work features
- Familiarity with proposed work features
- Past performance/references
REQUIRED DELIVERABLES
13- Boundary / right-of-way research and field location
- Monument research
- Recovery
- Permitting
- Mapping
- Easement research
- Legal description preparation
- Exhibit preparation
- Field location
- LOMA application and elevation certification
- Utilities mapping
- Ground control for UAS operations
- Topographic and Site Feature Surveys
- Submit to
- City of Ephrata, 121 Alder Street SW, Ephrata, WA 98823
- Duration
- 60 months
- Scope location
- Ephrata, WA
Questions about this RFQ
How do I respond to this RFQ from City of Ephrata?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City of Ephrata, 121 Alder Street SW, Ephrata, WA 98823. For questions, contact Dave Bren.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Ephrata in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Bren at (509) 754-4601. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Boundary / right-of-way research and field location, Monument research, Recovery, Permitting, And mapping, Easement research, Legal description preparation, Exhibit preparation, And field location, LOMA application and elevation certification, Utilities mapping, Ground control for UAS operations, To. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ephrata area projects and experience, Qualifications of proposed project staff, Qualifications/expertise of firm, Approach to proposed work features, Familiarity with proposed work features, Past perf..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ephrata?
All active and historical solicitations from City of Ephrata are tracked and searchable. As a city agency, City of Ephrata regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Ephrata for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ephrata, WA. Review the full solicitation for detailed scope requirements.