City of Emporia - FY27 Petroleum Products Invitation to Bid - 2026
City of EmporiaCity · Emporia, VA- Due
- Jun 10, 2026
- Deadline passed
- Posted
- May 29, 2026
- Contract term
- 1 year
- Primary contact
- Lori R. Jarratt
- (434) 634-2815
The 30-second brief
The City of Emporia, Virginia is inviting sealed bids to procure reliable suppliers of petroleum products including gasoline, L.P. gas, road and off-road diesel fuel, and bulk motor oil for the period of July 1, 2026 through June 30, 2027. Estimated quantities include 65,000 gallons of gasoline (87, 89, and 93 octane), 13,520 gallons of L.P. gas across multiple municipal sites, 20,600 gallons of road-use diesel with fleet card system access, 11,500 gallons of off-road diesel delivered to various facilities, and 1,400 gallons of bulk motor and hydraulic oils requiring the installation of 275-gallon storage tanks with spill containment. Bids are due by June 10, 2026, at 2:00 PM and must be submitted to Lori R. Jarratt, Assistant to the City Manager, 201 S. Main Street, Emporia, VA 23847, or electronically via eVA.
Lowest responsible and responsive bidder
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Summary
The City of Emporia, Virginia is inviting sealed bids to procure reliable suppliers of petroleum products including gasoline, L.P. gas, road and off-road diesel fuel, and bulk motor oil for the period of July 1, 2026 through June 30, 2027.
Estimated quantities include 65,000 gallons of gasoline (87, 89, and 93 octane), 13,520 gallons of L.P. gas across multiple municipal sites, 20,600 gallons of road-use diesel with fleet card system access, 11,500 gallons of off-road diesel delivered to various facilities, and 1,400 gallons of bulk motor and hydraulic oils requiring the installation of 275-gallon storage tanks with spill containment. Bids are due by June 10, 2026, at 2:00 PM and must be submitted to Lori R. Jarratt, Assistant to the City Manager, 201 S. Main Street, Emporia, VA 23847, or electronically via eVA.
EVALUATION CRITERIA
Lowest responsible and responsive bidder
REQUIRED ATTACHMENTS
Attachment A – Signature Sheet, Attachment B – Bid Form
- Submit to
- www.eva.virginia.gov or 201 S. Main Street, Emporia, VA 23847
- Scope location
- Emporia, VA
Questions about this BID
How do I respond to this Bid from City of Emporia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.eva.virginia.gov or 201 S. Main Street, Emporia, VA 23847. For questions, contact Lori R. Jarratt.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Emporia in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lori R. Jarratt at (434) 634-2815. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and responsive bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Emporia?
All active and historical solicitations from City of Emporia are tracked and searchable. As a city agency, City of Emporia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Signature Sheet, Attachment B – Bid Form. Review the full document from City of Emporia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Emporia, VA. Review the full solicitation for detailed scope requirements.