City of Elmhurst Residential Solid Waste Collection Services RFQ/RFP 2025
City of Elmhurst cityCity · Elmhurst, IL- Due
- Nov 7, 2025
- Deadline passed
- Posted
- Sep 26, 2025
- Contract term
- 5 years
- Primary contact
- Stan Balicki
- (630) 530-3000
The 30-second brief
The City of Elmhurst is soliciting proposals for residential refuse, recyclables, and yard waste collection services for approximately 13,263 units. The 5-year contract begins April 1, 2026, with proposals due by November 7, 2025.
Statement of Qualifications, Sealed Proposal, Bid Security, Certified Financials, Detailed Implementation Plan
Qualifications, cost, conformance to specifications, performance factors
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Summary
The City of Elmhurst is soliciting proposals for residential refuse, recyclables, and yard waste collection services for approximately 13,263 units. The 5-year contract begins April 1, 2026, with proposals due by November 7, 2025.
EVALUATION CRITERIA
4- Qualifications
- Cost
- Conformance to specifications
- Performance factors
REQUIRED DELIVERABLES
5- Statement of Qualifications
- Sealed Proposal
- Bid Security
- Certified Financials
- Detailed Implementation Plan
REQUIRED ATTACHMENTS
16- Certification Form
- Proposal Form
- Schedule A (Municipalities Served)
- Schedule B (Equipment Inventory)
- Schedule C (Qualification Statement)
- Schedule D (Emergency Responses)
- Proposal Security Deposit
- Complaint Response Form
- Monthly Report Format
- Public Information Activities Proposal
- Sample Report Cards
- Location of Disposal Facilities
- EEO Policy Statement
- Proof of Insurance
- Certified Financial Statements
- Implementation Plan
- Submit to
- Office of the City Clerk, Elmhurst City Hall, 209 N. York Street, Elmhurst, Illinois 60126
- Scope location
- Elmhurst, IL
- Reported agency
- City of Elmhurst
Questions about this RFP
How do I respond to this RFP from City of Elmhurst city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 7, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, Elmhurst City Hall, 209 N. York Street, Elmhurst, Illinois 60126. For questions, contact Stan Balicki.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Elmhurst city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stan Balicki at (630) 530-3000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Statement of Qualifications, Sealed Proposal, Bid Security, Certified Financials, Detailed Implementation Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, cost, conformance to specifications, performance factors" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Elmhurst city?
All active and historical solicitations from City of Elmhurst city are tracked and searchable. As a city agency, City of Elmhurst city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification Form, Proposal Form, Schedule A (Municipalities Served), Schedule B (Equipment Inventory), Schedule C (Qualification Statement), Schedule D (Emergency Responses), Proposal Security Depos. Review the full document from City of Elmhurst city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elmhurst, IL. Review the full solicitation for detailed scope requirements.