City of Ellsworth - Building RFP 2026 - Lease of Existing Building for Municipal Facility
City of EllsworthCity · Ellsworth, ME- Due
- Jan 28, 2026
- Deadline passed
- Posted
- Jan 14, 2026
- Primary contact
- Amanda Ray
The 30-second brief
The City of Ellsworth seeks proposals from property owners or authorized agents to lease an existing building within three miles of Ellsworth City Hall. The facility will house a shared, consolidated facilities concept for the school bus department, parks and recreation department, and water department, providing storage and light service for buses, vans, and landscaping equipment, along with office space for at least 35 employees. The minimum building size is 20,000 square feet of usable interior space with roll-up doors, HVAC, parking, and compliance with ADA, building, and fire codes. Proposals are due by January 28, 2026, and must be submitted to Ebony Kramp-Dowling at 1 City Hall Plaza, Ellsworth, ME 04605.
Lease of an existing building meeting municipal operational needs, Minimum 20, 000 square feet, With roll-up doors, Office space, Break room, And parking
Proximity to Ellsworth City Hall, Suitability of the building for the City's needs, Overall cost and value to the City, Condition and code compliance of the facility, Flexibility of lease terms
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Summary
The City of Ellsworth seeks proposals from property owners or authorized agents to lease an existing building within three miles of Ellsworth City Hall.
The facility will house a shared, consolidated facilities concept for the school bus department, parks and recreation department, and water department, providing storage and light service for buses, vans, and landscaping equipment, along with office space for at least 35 employees. The minimum building size is 20,000 square feet of usable interior space with roll-up doors, HVAC, parking, and compliance with ADA, building, and fire codes. Proposals are due by January 28, 2026, and must be submitted to Ebony Kramp-Dowling at 1 City Hall Plaza, Ellsworth, ME 04605.
EVALUATION CRITERIA
5- Proximity to Ellsworth City Hall
- Suitability of the building for the City's needs
- Overall cost and value to the City
- Condition and code compliance of the facility
- Flexibility of lease terms
REQUIRED DELIVERABLES
7- Lease of an existing building meeting municipal operational needs
- Minimum 20
- 000 square feet
- With roll-up doors
- Office space
- Break room
- Parking
REQUIRED ATTACHMENTS
8- Proposer's name, address, and contact information
- Proof of ownership or authorization to lease the property
- Description of the building and site
- Floor plans and site plans
- Photographs of the interior and exterior
- Description of how the building meets requirements
- Proposed lease terms and costs
- Disclosure of known code deficiencies
- Submit to
- City of Ellsworth, 1 City Hall Plaza, Ellsworth, ME 04605
- Scope location
- Ellsworth, ME
- Projected sq ft
- 20,000 sq ft
Questions about this RFP
How do I respond to this RFP from City of Ellsworth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Ellsworth, 1 City Hall Plaza, Ellsworth, ME 04605. For questions, contact Amanda Ray.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ellsworth in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amanda Ray. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lease of an existing building meeting municipal operational needs, Minimum 20, 000 square feet, With roll-up doors, Office space, Break room, And parking. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proximity to Ellsworth City Hall, Suitability of the building for the City's needs, Overall cost and value to the City, Condition and code compliance of the facility, Flexibility of lease terms" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ellsworth?
All active and historical solicitations from City of Ellsworth are tracked and searchable. As a city agency, City of Ellsworth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: proposer's name, address, and contact information; proof of ownership or authorization to lease the property; description of the building and site; floor plans and site plans; photographs of the inter. Review the full document from City of Ellsworth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellsworth, ME. The total projected area is 20000 sq ft. Review the full solicitation for detailed scope requirements.